Job Summary iCare Health Services, LLC is seeking a dependable, compassionate, and highly organized Medical Assistant / Patient Services Coordinator to support our Integrated Outpatient Behavioral Health Clinic. This is a hybrid clinical and front-office position designed for an individual who is comfortable supporting healthcare providers while also managing patient scheduling, registration, telephone communication, and day-to-day patient-service functions. The Medical Assistant / Patient Services Coordinator serves as an important connection between patients, providers, nursing staff, behavioral health clinicians, case management, and administrative staff. The ideal candidate will have excellent customer-service skills, strong attention to detail, experience working in a healthcare environment, and the ability to maintain professionalism and confidentiality when assisting individuals receiving behavioral health, substance-use, and physical-health services. Essential Duties and Responsibilities Medical Assistant / Clinical Support Greet and prepare patients for scheduled clinical appointments. Obtain and accurately document vital signs, including blood pressure, pulse, temperature, respiratory rate, height, weight, and other measurements as appropriate. Review and update patient demographics, medication lists, allergies, pharmacy information, and other information within the scope of the position. Prepare examination and treatment rooms before and after patient encounters. Assist physicians, nurse practitioners, nurses, and other clinical providers with patient-flow activities. Perform appropriately authorized point-of-care or CLIA-waived testing after required training and competency validation. Properly label, handle, document, and process specimens when applicable and within assigned responsibilities. Assist with obtaining outside medical records, laboratory results, hospital records, and other clinical information requested by providers. Communicate provider instructions to patients when specifically directed and appropriate for the position. Route clinical questions, medication concerns, abnormal findings, and urgent patient concerns promptly to the appropriate licensed clinical professional. Maintain appropriate infection-control practices and clinical supply inventories. Assist with clinical forms, referrals, orders, and follow-up coordination. Maintain timely, accurate, and professional documentation in the electronic health record. Patient Services / Front Desk Welcome patients and visitors in a professional, respectful, and trauma-informed manner. Complete patient check-in and check-out. Answer incoming telephone calls and route calls appropriately. Schedule, reschedule, and cancel appointments. Coordinate provider calendars and help maintain efficient patient flow. Make appointment reminder and follow-up calls. Assist with new-patient registration and collection of required forms and documentation. Verify and update patient demographic and insurance information. Obtain copies of insurance cards, identification, consents, and other required documents. Assist with insurance eligibility verification and administrative portions of authorization/referral processes as assigned. Communicate appointment requirements and general nonclinical information to patients. Monitor cancellations and no-shows and complete appropriate outreach according to iCare procedures. Coordinate transportation or other appointment-related information when assigned. Maintain an organized and professional reception and patient waiting area. Behavioral Health Responsibilities Because this position works within an integrated behavioral health setting, the employee must be comfortable interacting with patients experiencing mental health symptoms, substance-use concerns, emotional distress, or other behavioral health needs.

The employee will:

Maintain a calm, respectful, nonjudgmental, and trauma-informed approach. Immediately notify appropriate clinical personnel when a patient reports suicidal thoughts, homicidal thoughts, severe emotional distress, acute behavioral changes, significant withdrawal symptoms, or another potential safety concern. Follow iCare's crisis and emergency escalation procedures. Maintain appropriate professional boundaries. Protect patient privacy and confidentiality. Never independently diagnose, clinically assess, counsel, prescribe, change medications, or provide clinical advice outside the individual's qualifications and assigned scope. Never independently perform nursing triage or behavioral health/crisis assessment unless separately licensed, credentialed, and authorized to perform those functions. Care Coordination & Administrative Support The position may also assist the clinical team with: Referral tracking and follow-up. Obtaining records from hospitals, primary-care providers, specialists, pharmacies, laboratories, and other healthcare providers. Coordinating follow-up appointments. Tracking provider requests and outstanding patient-care items. Communicating with pharmacies and healthcare offices as directed by authorized clinical staff. Assisting with prior-authorization documentation and tracking. Scanning, uploading, and properly indexing documents into the patient's record. Maintaining assigned patient and administrative tracking logs. Supporting case management and clinical teams with nonclinical coordination activities. Why Join iCare Health Services? iCare Health Services provides integrated healthcare and behavioral health services to individuals with diverse and complex needs. This position offers an opportunity to work alongside a multidisciplinary team while gaining experience across both clinical medical-assistant functions and behavioral-health patient-services operations . Equal Employment Opportunity iCare Health Services, LLC provides equal employment opportunities in accordance with applicable federal, state, and local requirements. Employment decisions are based on legitimate job-related qualifications and organizational needs. Minimum Qualifications High school diploma or GED required. Completion of a Medical Assistant training program strongly preferred. Medical Assistant certification such as CMA, RMA, CCMA, or equivalent preferred . Previous medical office, outpatient clinic, behavioral health, primary care, or similar healthcare experience preferred. Experience with appointment scheduling and patient registration preferred. Basic knowledge of medical terminology. Comfortable using electronic health records and computer-based scheduling systems. Strong written and verbal communication skills. Excellent organizational and time-management skills. Ability to maintain patient confidentiality and handle sensitive information appropriately. Ability to work effectively in a fast-paced, multidisciplinary healthcare environment. Preferred Qualifications Preference may be given to candidates with experience in: Behavioral health or mental health clinics. Substance-use treatment programs. Integrated physical and behavioral healthcare. Psychiatry or psychiatric medication-management practices. Community healthcare or outpatient clinics. EHR/EMR systems. Insurance eligibility verification and prior authorization. CLIA-waived/point-of-care testing. Crisis or high-acuity behavioral healthcare environments. Skills & Competencies We are looking for someone who is friendly, dependable, organized, patient-centered, and able to multitask . The successful candidate should demonstrate professionalism, good judgment, strong customer-service skills, attention to detail, teamwork, confidentiality, and the ability to remain calm when patients are distressed. The position requires someone who can comfortably move between front-office responsibilities and clinical-support responsibilities throughout the workday. Physical Requirements The position may require prolonged sitting and standing, frequent computer and telephone use, walking between patient-care areas, bending/reaching, and assisting with routine clinical supplies and equipment. Reasonable accommodations will be considered as required by applicable law. iCare Health Services, LLC is seeking a compassionate, dependable, and highly organized Medical Assistant / Patient Services Coordinator to join our Integrated Outpatient Behavioral Health Clinic. This is a hybrid clinical and front-office position that supports both direct patient-care workflows and daily patient-services operations. The Medical Assistant / Patient Services Coordinator will work closely with medical providers, psychiatric providers, nursing staff, behavioral health clinicians, case managers, and administrative personnel to ensure patients receive professional, timely, and coordinated care. Responsibilities include obtaining and documenting vital signs, preparing patients and examination rooms, supporting providers during clinical visits, assisting with appropriately authorized point-of-care/CLIA-waived testing, maintaining clinical supplies, coordinating referrals and medical records, and completing other Medical Assistant duties within the employee's training and authorized scope. The position also serves as an important point of contact for patients and is responsible for answering phones, scheduling and rescheduling appointments, patient check-in and check-out, registration, appointment reminders, demographic and insurance verification, processing required paperwork, monitoring cancellations and no-shows, and assisting with referrals and prior-authorization tracking. Because iCare serves individuals with behavioral health and substance-use needs, the successful candidate must be comfortable working with patients who may be experiencing emotional distress or behavioral health concerns. The employee must maintain a calm, respectful, confidential, patient-centered, and trauma-informed approach and promptly escalate clinical or safety concerns to the appropriate licensed professional. The ideal candidate will have previous Medical Assistant and/or outpatient healthcare experience, strong customer-service and organizational skills, familiarity with electronic health records, and the ability to effectively balance clinical-support responsibilities with front-office duties. Behavioral health, mental health, psychiatry, substance-use treatment, or integrated healthcare experience is strongly preferred.

Compensation:

$18.00-$21.00 per hour, depending on experience, certification, and qualifications. Medical Assistant certification (CMA, RMA, CCMA, or equivalent) is preferred. Experience with behavioral health, EHR/EMR systems, insurance verification, prior authorizations, scheduling, and point-of-care testing is highly desirable.