Health & Wellness Coordinator (4739) Bookmark this Posting Print Preview | Apply for this Job Position Information Posting Detail Information Working Position Title Health & Wellness Coordinator (4739) Classification Business/Administrative Associate•

CUSTOM CLASSIFICATIONS

Position Number 00004739 Open Date 09/18/2026 Close Date 09/24/2026 Priority Review Date Employee Class Staff Full-Time/Part Time Full-Time

FTE 1.00

Position Status Regular FLSA Exempt Job code 5010 Union Representation Non-Union Union Code N/A Unit/Department Risk Management College/Unit Risk Management Division Administration & Finance Location AL 230 Link to Department Website or Custom Search Page https://www.niu.edu/risk-management/index.shtml Position Summary, Requirements, and Qualifications Position Summary, Requirements, and Qualifications Overview NIU's Division of Student Affairs and Risk Management are seeking applicants for a comprehensive role focused on student health and well-being. Reflecting the strong partnership between Student Affairs and Risk Management, this position includes responsibilities spanning both areas in support of the university's commitment to student wellness and success. The successful candidate will provide educational opportunities for students and help facilitate immunization mandates, health insurance requirements, and medical care through NIU's Student Health Clinic partner. By integrating student support services with university compliance responsibilities, this role offers a diverse and meaningful portfolio of work dedicated to advancing the health, well-being, and success of NIU students. Position Summary The position is a holistic partnership between Student Affairs and Risk Management, supporting student wellness needs. Areas of responsibility include wellness education, vendor liaising, immunizations, student health insurance, and other duties dedicated to student well-being. This is an in-person position with some possibility for hybrid work relative to operational needs. Essential Duties and Responsibilities Student Health Compliance Immunization management/system management: Serve as Liaison to Med+Proctor, resolving any system or operational issues Complete annual state report on student immunization compliance, analyze relevant data for internal reporting purposes Track and maintain institutional compliance with statutes related to student health and well-being, develop and implement objectives for compliance, and prepare audit reports Serve as an administrative resource for students, faculty, and staff, advising on immunization requirements and compliance procedures Represent the unit at various meetings and on committees such as the HIPAA task force Manage remaining electronic and paper health records; fulfill records requests in compliance with federal and state statute and institutional policies; follow institutional records retention policies and applicable state laws related to records retention Develop and implement operational policies and procedures relevant to student immunizations and records retention Student Health Insurance Respond to student questions and concerns about the Student Health Insurance plan Manage the Student Health Insurance waiver process Process premium payments and audits Participate in negotiations and procurement of coverage in partnership with

Risk Management Relationship Management Northwestern Medicine Health Services:

Serve as a technical resource for students, advising them on health insurance utilization and coverage at Northwestern Medicine's facility on campus. Attend regular meetings with Northwestern Medicine Staff, as a partner to the Assistant Vice President for Student Affairs to discuss changes, concerns, and areas of opportunity for service Student Wellness education and activities (with AVP Student Affairs and Student Wellness team).

Examples include:

Develop and present educational sessions about health-related topics including, but not limited to, insurance plan utilization, substance use (in partnership with Student Wellness), and general well-being Participate in campus-wide well-being events such as the annual Well-Being Fair and emerging initiatives related to health and well-being Communications Participate in Resource Fairs at New Student Orientations and other similar events such as Week of Welcome, representing both Student Health Insurance and Immunizations, answering questions Manage the Health Services and Student Health Insurance websites, keeping them up to date with accurate information Draft and organize emails, text messages, MyNIU reminders and other communication strategies for student health requirements, including immunizations, health insurance, and other compliance and/or educational matters, coordinating with internal and external partners as appropriate (e.g. NIU DoIT, Registration and Records, Med+Proctor) Other Related Duties Perform other related duties as assigned Minimum Required Qualifications (Civil Service) Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

NOTE :

A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

See Required Specialty Factors Below:

Knowledge, Skills, and Abilities (KSAs) (Civil Service) Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology. Knowledge of technology including electronic equipment, computer hardware and software, and their applications. Knowledge of basic arithmetic, algebra, statistics, and their applications. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience. Ability to work independently and effectively organize and prioritize multiple tasks. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks. Ability to manage a budget and work within the constraints of that budget. Ability to analyze, interpret, and explain work related documents, policies, and procedures. Specialty Factors (Civil Service) Knowledge related to Nursing, Public Administration, or Healthcare Administration. Knowledge of healthcare operations including customer/patient service, familiarity with immunizations administration and implementation/enforcement, and knowledge of other related federal, state, or industry compliance requirements. Skill in training and/or presenting educational offerings in a healthcare or academic setting. Knowledge of insurance and claims, records management, and/or vendor relationship management in a healthcare or academic setting. Preferred Qualifications (Civil Service) Experience working in higher education. Experience with direct oversight of health insurance, immunization, experiential/teaching, compliance, or other healthcare programs. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements General office requirements. Long periods of time seated/stationary. Appointment and Compensation Details Appointment and Compensation Details Anticipated Appointment Start Date 10/16/2026 Anticipated Appointment End Date Percent of Staff Year 1.00 Standard Hours Per Week 37.50 Working Hours Monday

• Friday, 8:00am
• 4:30pm; Some evenings and/or weekends as needed. Salary $60,000.00
• $65,000.16/annually; NIU offers a robust benefits package. Hourly or Semi-monthly Pay Rate/Range $2,500.00
• $2,708.

34/semi-monthly

Earn Type Salary Application Procedure Application Procedure Application Procedure Application Procedures:

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.

Important:

Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received. If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met. Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials. After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

Click on Business/Administrative Associate for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements. Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements. Please click on Human Resource Services

• Benefits for detailed information about Northern Illinois University's benefits package.

Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Special Instructions Quick Link to Applicant https://employment.niu.edu/postings/97124 Is Background Check Required? Yes EEO Statement Summary In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Civil Rights Office, Title IX Coordinator Health Services 2nd floor CivilRights@niu.edu 815-753-0455 Visa Policy In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. ADA Accommodation NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu . Safety Information NIU provides annual reports on campus security and fire safety. Read the Annual Security and Fire Safety Report . Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy. Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter Transcripts (unofficial with official required at hire) List of at least 3 Professional References Optional Documents Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256) Other Supplemental Questions Required fields are indicated with an asterisk (

• ).

• Are you currently a citizen or resident of the State of Illinois? Yes No
• What is the highest level of education attained? GED High School Diploma Associates Degree Bachelors Degree Masters Degree PHD
• Have you attached transcripts to support the degree(s) you are submitting for consideration with this posting? Yes No Not Applicable
• How many years of experience do you have in this type of position? 0-1 1-3 3-5 5-7 7+
• Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.) (Open Ended Question)
• If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points?

The copy submitted should reflect the status of discharge in order to be considered. Yes No Not Applicable