Preferred Qualifications:

Experience working in higher education, non-profit, government or municipal environments, large healthcare systems, and/or related fields. Experience in fundraising, advancement, sales, hospitality, events, or a related field. Experience working with volunteers and/or diverse groups of individuals.

Brief Description of Duties:

The Coordinator, Health Sciences Advancement supports the mission of Stony Brook Medicine Advancement by strengthening fundraising and engagement efforts across the Health Sciences Center (HSC). The Coordinator will work collaboratively with Data Services, Development, and Alumni Relations, while also supporting broader Medicine Advancement priorities, donor engagement activities, and fundraising efforts across the HSC team.\nAdministrative Support\nProvide administrative support for development staff, including scheduling donor meetings, preparing related materials and updating Raiser's Edge.\nSupport the Health Sciences team by preparing reports, agendas, briefing materials, and coordinating meeting logistics.\nMaintain accurate donor and alumni data in Advancement systems, tracking engagement, event attendance, and stewardship activity.\nAssist in compiling reports and follow-up communications that advance donor cultivation and stewardship cycles.\nProject Coordination\nDevelop a comprehensive understanding of Stony Brook Medicine Advancement and University/Health Sciences structure, including key stakeholders, departments, and processes, to facilitate effective communication and collaboration. Assist the Health Sciences Development team to achieve specific and measurable goals and objectives.\nDevelopment/Fundraising Willingness to speak with external prospects, donors, and internal partners such as faculty, staff, and fundraisers in order to cultivate, qualify and steward donors. Assist with requesting meetings and coordinating outreach with members of the HSC advancement team.\nMaintain a small portfolio of prospects in the Health Sciences and solicit them for gifts.\nInternal Collaboration and Team Support\nParticipate in ongoing training and collaboration with the HSC, Medicine and University Advancement teams to ensure alignment with fundraising priorities.\nProvide logistical support for donor engagement activities, including the coordination of donor meetings.\nWork closely with the Grateful Patient and Health Sciences Center fundraising teams on shared initiatives.\nGrowth and Development\nEmbrace opportunities for continuous improvement and apply best practices to enhance team effectiveness and fundraising outcomes. Attend appropriate alumni, college, and university events to advance prospect or donor relationships. Establish positive working relationships with key internal and external partners.\nOther duties or projects as assigned as appropriate to rank and departmental mission.\n

Special Notes:

\nThis is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.\nIn addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.\nFor this position, we are unable to sponsor candidates for work visas.\nResume/CV and cover letter should be included with the online application.\nStony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.\nIf you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.\nIn accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.\nVisit our

WHY WORK HERE

page to learn about the total rewards we offer.\nThe starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.\n

Job Number:

2602828\n

Official Job Title:

Staff Assistant\n

Job Field:

Administrative & Professional (non-Clinical)\n

Primary Location:

US-NY-Stony Brook\n

Department/Hiring Area:

Advancement\n

Schedule:

Full-time Shift :

Day Shift Shift Hours:

8:30 a.m. - 5:00 p.m.

Posting Start Date:

Aug 6, 2026\n

Posting End Date:

Aug 20, 2026, 9:59:00 PM\n

Salary:

$55,000 - $65,000\n

Appointment Type:

Term\n

Salary Grade:

SL2\n

SBU Area:

Stony Brook University\n

STONY BROOK UNIVERSITY

\nSTONY

BROOK UNIVERSITY HOSPITAL

\nLONG

ISLAND STATE VETERANS

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