A Clinical Coordinator coordinates operations and oversees medical assisting staff in a clinic or medical department. Responsibilities include supervision of day-to-day operations, management of business aspects, HR duties within the team.
Director of Facilities Are You the Right Fit? We are looking for an experienced operations professional—not a general administrative coordinator —to support a busy hospital Facilities and Maintenance team. The right candidate has at least 3 years of experience in procurement, accounting, real estate finance, facilities support, or a related field and is comfortable working with purchase orders, vendor portals, contracts, invoices, and financial processes . You should be highly organized, detail-oriented, comfortable working with vendors and internal departments, and able to independently follow issues through to resolution. Healthcare or hospital facilities experience is strongly preferred. About the Position The Facility Operations Coordinator provides administrative, purchasing, financial, vendor, and compliance support to the Facilities/Maintenance department. This position works closely with Facilities, Building Coordinators, Finance, Supply Chain, and service vendors to keep purchasing, billing, contracts, and facility operations running efficiently. Key Responsibilities Coordinate vendor services, work orders, schedules, and outstanding issues. Prepare and manage purchase orders, service contracts, and related documentation . Review, code, and match invoices to purchase orders and/or work orders. Resolve invoice and payment discrepancies with vendors, Finance, and Supply Chain. Verify business unit, cost center, and cost code accuracy. Track vendor billing, payments, contracts, and Certificates of Insurance. Maintain accurate purchasing, contract, invoice, and compliance records. Use CMMS/work-order systems for documentation and reporting. Prepare capital and operating cost reports to support budget tracking. Support compliance and audit readiness. Provide administrative support to the Facilities and Maintenance team. Required Qualifications Minimum 3 years of experience in procurement, accounting, real estate finance, facilities support, or a related field. High School Diploma or GED required. Experience with PO systems, vendor portals, and contract workflows required. Experience with vendors, invoices, purchasing, and/or work-order processes. Strong Excel and Microsoft Office skills. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple priorities and work independently. Preferred Qualifications Bachelor's degree. Hospital or healthcare facilities experience. Experience with Corrigo or another CMMS/work-order system . Facilities service contract/vendor management experience. Purchasing, finance, property, or facilities certification such as CPP or FMP . Familiarity with Joint Commission documentation. This position is best suited for someone with hands-on experience in procurement, finance, facilities, or operational coordination. Candidates with only general administrative experience will not meet the minimum qualifications.
