Physician Partners of America (PPOA)

• HQ Tampa, Florida
  Physician Partners of America is a multi-state healthcare organization focused on helping physicians reduce administrative burdens so they can concentrate on delivering high-quality patient care.

The group provides business and operational support, including insurance coordination, regulatory compliance, office management, and supplier oversight. By partnering with private practice physicians, Physician Partners of America helps address challenges such as rising overhead costs, complex regulations, and reduced reimbursements. The organization's mission is to serve as a trusted business partner, enabling medical professionals to focus on their clinical expertise and patients.

Type:

REMOTE role (Florida preferred)

Salary:

up to 55,000 USD (annually)

Schedule:

Monday-Friday, 8:00 AM

• 5:00 PM EST
  

Employment Type:

Full-Time

PPOA is seeking a highly organized and detail-oriented Supply Chain Operations Coordinator to support purchasing, service coordination, inventory administration, vendor management, and financial reconciliation activities across Florida, Texas, and California.

This position is ideal for individuals with a clinical healthcare background who are looking to leverage their healthcare knowledge in an operational and supply chain career path.

Position Summary

The Healthcare Supply Chain Coordinator serves as a central point of coordination between clinics, surgery centers, service vendors, suppliers, and internal stakeholders. This role is responsible for purchasing support, service scheduling, invoice reconciliation, purchase order administration, inventory controls, vendor maintenance, contract tracking, and stakeholder communication.

The successful candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and demonstrate strong follow-through skills.

Preferred Clinical Background:

Candidates with experience (2 minimum years) in the ANY of the following healthcare roles are strongly encouraged to apply:

Medical Assistant (MA)

Surgical Scheduler

Surgery Center Coordinator

Patient Care Technician (PCT)

Medical Receptionist

Medical Office Coordinator

Clinic Administrator

Surgery Center Materials Coordinator

Medical Billing / Front Office Specialist

Licensed Practical Nurse (LPN)

Surgical Technologist

Qualifications:

Required

Minimum 2 years of healthcare experience

Experience working in a clinic, ASC, hospital, or physician practice

Strong organizational and multitasking abilities

High attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to work independently in a remote environment

Preferred

Purchasing or procurement experience

Supply chain experience in healthcare

Vendor management experience

Accounts payable or invoice reconciliation experience

Experience with inventory management

Experience with healthcare practice management systems

Day-to-Day Responsibilities:

Purchasing & Procurement

Process service and material purchase orders

Support clinics, labs, and surgery centers across multiple states

Source materials, services, and replacement equipment

Obtain vendor quotes and estimates

Compare pricing and negotiate where appropriate

Coordinate online website-based purchases

Create and maintain recurring and subscription purchase orders

Track order status through delivery

Service Coordination

Review and schedule approved service requests

Obtain service estimates and vendor quotes

Coordinate repairs and maintenance activities

Track service timelines and completion status

Follow up on outstanding repair requests

Verify service documentation and work completion

Vendor & Supplier Management

Add and maintain supplier records

Update vendor contacts and service information

Maintain vendor pricing files

Track vendor contracts and renewal dates

Assist with sourcing initiatives and special projects

Support contract administration activities

Inventory & Receiving

Perform manual receiving activities within ENVI

Identify receiving opportunities and past-due receipts

Obtain missing receiving documentation from facilities

Review inventory accuracy across clinics and surgery centers

Support inventory audits and cycle count activities (travel 0-5%)

Purchase Order Management

Audit open requisitions and pending approvals

Monitor purchase orders awaiting transmission or receiving

Validate pricing and vendor information

Ensure all supporting documentation is attached

Maintain purchasing master data accuracy

Invoice Reconciliation

Pre-match invoices to open purchase orders

Investigate invoice discrepancies

Resolve pricing, quantity, and vendor mismatches

Verify documentation is attached to the correct purchase order

Coordinate with Accounts Payable and operational stakeholders

Pricing & Data Maintenance

Maintain approved inventory pricing

Verify invoice approvals prior to system updates

Update location contacts and vendor information

Maintain contract and supplier records

Communicate status updates to stakeholders

Systems & Software

Experience with the following systems is preferred:

ENVI

HST Pathways

Microsoft Dynamics AX (AX)

CRM Platforms

MetaViewer

Intergy

Microsoft (Excel, Outlook, Teams)

Ideal Candidate Traits

Extremely organized

Self-starter

Strong follow-through

Comfortable working with vendors

Detail-driven

Process-oriented

Customer service mindset

Ability to prioritize multiple requests simultaneously

Other Requirements

Travel

• 0-5%
  Work Environment
• REMOTE
  Background
• Drug Screen & US Person Required
  Show more Seniority level
  Entry level
  Employment type
  Full-time
  Job function
  Management and Manufacturing
  Industries
  Medical Practices