Medical Administrative Assistant At Summit Academy , we believe in the power of recognizing potential, building positive relationships, and creating opportunities for young people to succeed. Our philosophy, "Catch a Kid Doing Something Right," reflects our commitment to focusing on strengths, reinforcing positive choices, and helping our students recognize what they are capable of achieving. We are seeking a dependable, organized, and compassionate Medical Administrative Assistant to join our team. This position provides essential administrative support to our medical department while contributing to the safe, structured, and supportive environment we strive to provide for every student. While much of this role focuses on medical records, documentation, scheduling, and organization, our Medical Administrative Assistant is also part of the larger Summit Academy community. We are looking for someone who understands that every interaction with a student is an opportunity to model professionalism, encouragement, respect, and positivity. What You'll Do As the Medical Administrative Assistant, you will work closely with the Director of Nursing and medical staff to help keep our department organized and ensure student medical information is accurate and up to date.

Responsibilities include:

Maintain and update student medical charts to ensure records are accurate and complete Conduct monthly audits of student medical charts Obtain student medical records and necessary documentation Enter information for newly admitted students into the student database Maintain databases and update student information as it is received Update student medical checklists and related documentation Process requests for medical records while maintaining confidentiality Schedule and coordinate student medical appointments Provide administrative support to nursing and medical staff as needed Respond to requests and complete assigned responsibilities in a timely manner Maintain professionalism in verbal and written communication Immediately report or address physical hazards and safety concerns Help maintain student safety and welfare within the program area Interact with students using a respectful, professional, and trauma-informed approach Attend mandatory trainings and participate in scheduled supervisory meetings More Than an Administrative Role At Summit Academy, every employee contributes to our mission. Whether you are assisting a student, coordinating an appointment, supporting a member of the nursing team, or simply interacting with a student in the hallway, we encourage our employees to look for opportunities to "Catch a Kid Doing Something Right." That might mean recognizing a student's good decision, acknowledging their progress, offering encouragement, or simply treating them with the consistency and respect they need to continue moving forward. You don't have to be a counselor to make an impact here. Every member of our team has the opportunity to positively influence a young person's day. What We're Looking For The ideal candidate is someone who is: Highly organized and detail-oriented Dependable and able to follow through on responsibilities Professional and respectful in their communication Comfortable handling confidential and sensitive information Able to prioritize multiple responsibilities and meet deadlines Comfortable working in a structured environment serving adolescents Able to build appropriate, positive interactions with students Willing to embrace Summit Academy's philosophy of recognizing and reinforcing positive behavior Candidates must also possess a valid driver's license and be able to obtain and maintain required Act 33, Act 34, and Act 114 clearances . The Medical Administrative Assistant reports directly to the Director of Nursing . Join the Summit Academy Team If you're looking for more than a traditional administrative position and want your work to contribute to something meaningful, Summit Academy may be the right fit for you. Here, success isn't only measured by completed paperwork or perfectly maintained records. It's also found in the small moments that help a young person move in the right direction. Come help us Catch a Kid Doing Something Right.

Pay:

$15.00 - $18.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person