Medical Records Assistant

• SCI Smithfield Commonwealth Of Pennsylvania $41,506.00
• $61,927.00 Annually dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan United States, Pennsylvania, Huntingdon 1120 Pike Street (Show on map) Aug 20, 2026 Salary $41,506.00
• $61,927.

00 Annually Location Huntingdon County, PA Job Type Civil Service Permanent Full-Time Job Number

CS-2026-56738-39000

Department Department of Corrections Division CR SMI Med Opening Date 08/20/2026 Closing Date 9/3/2026 11:59 PM Eastern Job Code 39000 Position Number 00181555 Union AFSCME Bargaining Unit A1 Pay Group ST04 Bureau / Division Code 00116430 Bureau / Division State Correctional Institution at Smithfield / Medical Worksite Address 1120 Pike Street City Huntingdon, Pennsylvania Zip Code 16652 Contact Name Yen Le Contact Phone 717.705.5614 Contact Email hole@pa.gov

THE POSITION

Do you seek a meaningful role where careful record work supports health care inside a correctional setting as a Medical Records Assistant with the Department of Corrections? This position allows you to build strong organizational skills while helping ensure accurate health information for inmates at the State Correctional Institution (SCI) at Smithfield. You will play an important part in keeping medical records complete, clear, and accessible. Join a team that values precision, teamwork, and public safety.

DESCRIPTION OF WORK

This position supports the creation, organization, and maintenance of medical records that help guide health care decisions within the institution. It ensures that important information is complete, accurate, and stored according to policies, regulations, and legal standards. As a Medical Records Assistant, you will perform the following duties:

Record Management:

Prepare, update, and review electronic, paper, and film records to ensure completeness and accuracy

File Handling:

File, issue, and transport records in line with confidentiality rules, regulations, and legal requirements

Archiving Work:

Archive inactive records and ensure proper transfer and storage of documents, films, and x-rays

Information Tracking:

Maintain logs that monitor release of information and requests from staff or other facilities

Statistical Reporting:

Prepare and verify periodic health-related reports for management review Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment, 37.5 hours per week Work hours are 8:00 AM to 4:00 PM, Monday

• Friday, with a 30-minute lunch.

Telework:

You will not have the option to telework in this position.

Salary:

In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS

Minimum Experience and Training Requirements:

One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or An equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. Successful completion of basic training in Elizabethtown, PA is required. You must be able to perform essential job functions.

Legal Requirements:

You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to

Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S.

• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.