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NC
Nolan Capital
Receptionist/Office Manager
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Scorecard
Based on California data
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What they do
A Clinical Office Manager manages a clinical office in a hospital or other clinical program. Works with the clinic director and other clinicians. Manages clinic business operations and office administration including scheduling, bookkeeping, billing, patient records, equipment and supply orders.
$78,571 / year median in California
-6% projected decline
Job Description
Receptionist/Office Manager Nolan Capital Hermosa Beach, CA Job Details Full-time $20 - $25 an hour 9 hours ago Qualifications Vendor relationship building Microsoft Excel Microsoft Outlook Catering experience Executive administrative support Organizational skills Video conferences (communication methods) Full Job Description Responsibilities Front Desk & Guest Experience Greet and welcome investors, executives, clients, and visitors in a professional and courteous manner. Manage incoming phone calls, emails, and inquiries, directing them appropriately. Coordinate conference room scheduling and ensure meeting spaces are prepared and presentable. Arrange catering, refreshments, and hospitality services for meetings and events. Maintain a polished and professional reception area at all timesAdministrative Support Provide administrative support to investment professionals and firm leadership. Manage calendars, meeting logistics, and travel arrangements as needed. Assist with preparing presentations, reports, and meeting materials. Handle incoming and outgoing mail, packages, and courier services. Maintain office directories, contact lists, and filing systems. Office management to include organization and tidiness of office, maintenance of all data, filing, and supplies Administrative Support Provide administrative support to investment professionals and firm leadership. Manage calendars, meeting logistics, and travel arrangements as needed. Assist with preparing presentations, reports, and meeting materials. Handle incoming and outgoing mail, packages, and courier services. Maintain office directories, contact lists, and filing systems Office Operations Coordinate office supplies, equipment, and vendor relationships. Assist with onboarding logistics for new employees. Support planning and execution of firm events, investor meetings, and team gatherings. Monitor office maintenance needs Ensure confidentiality of sensitive business information and communications. Investor & Executive Support Serve as a professional liaison between internal teams and external stakeholders. Coordinate logistics for investor meetings, board meetings, and executive visits. Assist with special projects and ad hoc administrative requests. Qualifications 0-2 years of experience in a receptionist, executive assistant, office coordinator, or similar administrative role. Experience in a professional services, financial services, investment, legal, consulting, or corporate environment preferred. Exceptional verbal and written communication skills. Strong organizational skills with the ability to manage multiple priorities. High level of professionalism, discretion, and attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing platforms. Ability to maintain confidentiality and handle sensitive information appropriately. Preferred Attributes Professional demeanor and executive presence. Resourceful and proactive problem solver. Positive attitude and willingness to support team members across the organization.