Personnel Supervisor - Pediatric Medical Office Julia Barriga, MD PA Tampa, FL Job Details Full-time 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Spanish Staff supervision Staff scheduling Team scheduling Schedule creation Healthcare team management Computer skills Full Job Description Strong pediatric care depends on more than what happens in exam rooms. It also depends on a team that knows what is expected, receives useful training, and can count on fair, consistent leadership. Julia Barriga MD PA is seeking a full-time Personnel Supervisor to supervise and coordinate day-to-day personnel operations within approved procedures. This is a hands-on position for an experienced healthcare or medical-office supervisor who can earn trust, communicate clearly, and hold people accountable with fairness and emotional maturity. The role reports directly to Giuliana Grande, Administrator and co-owner. You will coordinate staff supervision, recruiting and onboarding, attendance and scheduling oversight, training and employee development, employee relations, workplace conduct, and performance follow-up. Success in this role means employees understand their responsibilities, written systems are used consistently, concerns are handled promptly and professionally, and practice leadership has dependable information to support good decisions and continued growth.

POSITION AT A GLANCE

One full-time, in-person Personnel Supervisor in Tampa, Florida, with working hours from 8:00 a.m. to 5:00 p.m. Reports directly to the Administrator and co-owner. Starting pay based on directly relevant experience, plus bonus opportunities and benefits.

ABOUT US

Julia Barriga MD PA is an established, physician-led pediatric practice that has served Tampa families since 1999. We provide personalized outpatient pediatric care with an emphasis on prevention, family education, thoughtful follow-up, and relationships with the children and parents who depend on us. We value the people who work beside us every day. Our team believes in cooperation, respect, clear communication, and ongoing learning. We are a happy team that loves what we do, and we know that well-supported employees provide better service to patients and families.

WHY THIS ROLE STANDS OUT

Build and strengthen an important personnel function with direct access to the practice's administrative decision-maker. Coordinate a connected employee experience from recruiting and onboarding through training, fair accountability, and development while contributing to the practice's next stage of growth.

WHAT YOU'LL DO

Provide day-to-day supervision, direction, follow-up, and accountability for assigned staff, including attendance, schedules, coverage, and overtime within approved practice procedures. Coordinate the recruiting workflow, including Indeed activity, resume review, interview scheduling, candidate records, and communication with practice leadership. Guide new hires through onboarding and ensure required employment documents, personnel records, role materials, and initial training are complete and organized. Maintain current job descriptions, reporting lines, authorized policies, procedures, training materials, acknowledgments, and competency records. Coordinate comprehension checks, practical demonstrations, retraining, and follow-up so employees can apply what they have learned in daily work. Support structured performance reviews using self-evaluations, role-specific measures, documented feedback, and clear follow-up; investigate sustained declines and coordinate fair coaching or improvement plans. Listen to employee concerns, establish the facts, address conduct or performance issues calmly and privately, document actions, and escalate serious or repeated matters within assigned authority. Protect confidential personnel information and maintain accurate, timely records for people-related decisions.

WHAT YOU'LL BRING A

calm, confident leadership presence that earns respect without becoming heavy-handed. Emotional maturity, fairness, discretion, sound judgment, and the ability to listen before acting. Strong organization and follow-through, including comfort using written procedures, computer systems, and performance information to verify that assigned work is complete.

REQUIRED QUALIFICATIONS

At least 3 years of healthcare or medical-office experience, including at least 1 year in a supervisory or leadership capacity. Demonstrated experience supervising employees and addressing attendance, scheduling, training, conduct, or performance concerns. Advanced computer skills, clear written and verbal communication, accurate documentation, professional confidentiality, and consistent follow-through.

PREFERRED QUALIFICATIONS

An associate or bachelor's degree in Human Resources Management, Business Administration, Healthcare Administration, Management, or a related field. Five or more years of healthcare or medical-office experience and two or more years of direct supervisory or leadership experience. Experience with medical-practice recruiting, onboarding, employee relations, policy training, competency verification, or performance measures.

TRAINING AND GROWTH

The practice provides one month of role-specific training in approved procedures, personnel workflows, reporting relationships, systems, and performance measures.

SCHEDULE AND WORK SETTING

This is one full-time, in-person position in a pediatric medical practice in Tampa, Florida. Working hours are 8:00 a.m. to 5:00 p.m. The specific weekly schedule will be discussed during the interview process.

COMPENSATION AND BENEFITS

Starting pay based on directly relevant experience. Bonus opportunities. Eight paid holidays. Health insurance. 401(k) retirement plan. Benefit eligibility and plan terms apply.

HOW TO APPLY

Apply through Indeed with a current resume showing clear employment dates, healthcare or medical-office responsibilities, the number and types of employees you supervised, and specific examples of leadership or performance improvement. Candidates whose background aligns with the role will be contacted about the next interview step.

Job Type:

Full-time Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): About how long will it take you to drive from home to the office located at: 5001 E Busch Blvd, Tampa, FL 33617 How many years of healthcare or medical-office experience do you have? How many years of employee supervision or leadership experience do you have? Briefly describe the largest healthcare or medical-office team you directly supervised. Include the number and types of employees, how long you supervised them, and one attendance, training, conduct, or performance issue you personally handled. Describe one example of using a report, statistic, schedule, or computer system to identify a staff problem and improve performance or follow-through. Name the system or tool and the result. Are you available to work in person and full time in Tampa from 8:00 a.m. to 5:00 p.m.

Language:

Spanish (Required)

Work Location:

In person