Responsibilities:

1. Support Company's goals and objectives via professional execution of assigned duties and Company capacity in organizing, safeguarding, retrieving, archiving documents pertinent to the effective and efficient operations. 2. Maintain filing system, creating new and archiving when necessary (job files, vendor files and personnel files). 3. Order all office and cleaning supplies. 4. Monitor business office and sales email. Distribute to appropriate personnel. 5. Answer and screen all incoming calls and voice mail. Distribute accurate messages to all personnel. Hospitality functions (e.g. Greet guests, meeting set-up). 6. Open and distribute daily incoming and outgoing mail and packages. 7. Support Business Office Manager and President in daily functions.

Routine Functions:

1. Assist with HR functions. 2. Interface with QuickBooks, for data input on all incoming invoices. 3. Match PO's to packing slip to ensure all goods are received and invoiced correctly. 4. Utilize Microsoft Office, Microsoft Outlook (and other business company software). 5. Update excel procurement report. 6. Responsible for the collection of all accounts receivables, via phone, email, fax and monthly statements. Identifying key payables personnel and contact information. Updating progress on the excel receivable's report on network. 7. Answer incoming queries from vendors for accounts payable, document and report to the president. 8. Scan documents for job file folders on network. 9. Manage petty cash for office needs. 10. Complete special projects as assigned. 11. Attend and participate in weekly business office meetings.

Periodic Functions:

Execute pre-qualification documents for customers and credit applications for vendors. Assist project managers and estimators in getting job bids out via fax and email. Scan and email documents for office personnel. Keep front reception area and conference room tidy.

Qualifications:

Applicable experience. Certificates of completed training in specified software products desirable, but not required. Experience in office/administrative systems & problem-solving. This is a

FULL TIME

position. Rate of pay $13.50 - $15.00 DOE. Benefits after 90 days.

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Office 365: 1 year (Required)

Quickbooks Online:

1 year (Required)

Work Location:

In person