Company Overview Ambiance at Home is a Twin Cities-based home staging and design company established in 2005. Renowned for creating beautifully styled, market-ready spaces, the company helps homes sell quickly and successfully. We are a design-driven team committed to delivering exceptional customer service through seamless collaboration with homeowners, builders, and realtors. Job Summary We are seeking a dedicated Business Office Manager to join our team. This is a critical, right-hand administrative and financial role inside a fast-moving, 21-year-old Twin Cities creative business. The position bridges the gap between client-facing hospitality and back-end operational and financial precision.

Key Responsibilities:

Financial Gatekeeping:

Managing QuickBooks data entry, client invoicing, bill payments, and standard bank reconciliations.

Operational Hub:

Leading calendar management, scheduling staging projects, coordinating vendors, and answering client inquiries.

Data & File Integrity:

Maintaining physical files and cloud systems across both Google Workspace and Microsoft Office.

Modernization Catalyst:

Identifying opportunities to streamline workflows using modern digital software and AI tools.

Ideal Candidate:

The Trustworthy Gatekeeper:

Handles highly confidential financial, employee, and business data with absolute discretion.

The Multi-Tasker:

Possesses at least 2 years of office management experience and handles fast-paced phone systems seamlessly.

The Tech-Forward Organizer:

Highly proficient in QuickBooks, Excel, and Sheets, with an eye for optimizing flawed administrative systems. Experience Minimum of two years of office management or administrative experience in a professional setting. Proven bookkeeping experience with proficiency in QuickBooks or similar accounting software. Strong computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills. Experience handling front desk duties in a fast-paced environment. Excellent organizational skills with attention to detail; ability to prioritize tasks efficiently. Previous experience in customer service roles such as administrative receptionist is advantageous. This position offers an engaging opportunity for a motivated individual eager to contribute to a creative company that values professionalism and excellence in service delivery. We welcome applicants who demonstrate strong organizational skills, technical proficiency, and a passion for supporting a thriving team environment. Why Join Ambiance at Home Team? Established, respected local business. Creative, fast-moving work environment. Opportunity to become a trusted key player in the company. Variety in day-to-day responsibilities. Positive team culture with room to improve systems and processes. Opportunity to help modernize operations through technology and AI tools. Compensation Pay is dependent on experience.

Experience:

Office management: 1 year (Preferred)

Payroll Processing:

1 year (Preferred)

Bookkeeping :

2 years (Required)

Quickbooks:

1 year (Required)

Pay:

$26.00 - $30.00 per hour Expected hours: No more than 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person