Job Summary We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, exceptional customer service, and efficient office management. The ideal candidate will be proactive, tech-savvy, and possess excellent communication skills to support our team and clients effectively. As an Office Manager, you will play a key role in maintaining a productive, welcoming workspace while managing essential administrative functions that keep our operations running seamlessly. Duties Oversee daily office operations, including managing supplies, equipment, and facility maintenance to ensure a well-functioning work environment Serve as the final point of contact for incoming calls using multi-line phone systems, providing professional and courteous patient support Manage calendar scheduling, appointment setting, and coordinate meetings using productivity software Handle data entry tasks with accuracy, maintain organized filing systems, and prepare reports using spreadsheets and word processing tools Assist with bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping Support front desk responsibilities including greeting visitors, managing client communication, and ensuring excellent phone etiquette Coordinate office events, manage correspondence, and support administrative projects to enhance overall productivity and organization Maintain high standards of proofreading and document accuracy while performing clerical duties such as filing and document management Experience Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service Familiarity with Eaglesoft PMS is a bonus! Familiarity with office productivity software including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools Experience handling multi-line phone systems and providing professional phone communication Proficiency in QuickBooks or similar accounting software for financial transactions and record keeping Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong computer literacy with technical proficiency in office equipment, spreadsheets, word processing, and calendar management tools Previous experience supporting personal assistant duties or managing schedules is a plus Join us as an Office Manager to bring energy, efficiency, and excellence to our workplace! Your organizational expertise will empower our team to succeed while creating an inviting environment for clients and colleagues alike. We value proactive professionals who thrive on multitasking and delivering top-tier support every day!

Pay:

$70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Experience:

Office Management:

2 years (Preferred)

Work Location:

In person