Job Summary We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, maintains efficient communication channels, and supports our team with exceptional organizational skills. The ideal candidate will be proactive, detail-oriented, and possess strong technical proficiency to manage office systems, coordinate schedules, and provide outstanding customer support. Join us to help create a productive, welcoming workspace that empowers our team to succeed! Duties Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Oversee office management tasks such as filing, data entry, and maintaining office supplies inventory Utilize software tools like Microsoft Office (Word, Excel) and Google Workspace for document creation, spreadsheets, and email correspondence Handle bookkeeping responsibilities using QuickBooks or similar accounting software to support basic financial tasks Manage a team of medical assistants, front desk across multiple sites Coordinate calendar management and scheduling for team meetings, appointments, and events Provide excellent customer service by assisting clients and visitors both in person and via phone or email communication Support clerical functions including proofreading documents, managing client communication, and ensuring data accuracy in spreadsheets Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service Proficiency with Microsoft Office Suite (Word, Excel), Microsoft Workspace (Docs, Sheets), and data entry skills Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Strong computer literacy and technical proficiency across various productivity software tools Bilingual abilities are a plus to effectively communicate with diverse clients and team members Previous experience with front desk duties, medical assistant, phone communication, calendar management, and personal assistant tasks is preferred Join us as an Office Manager to lead our administrative efforts with energy and precision! Your expertise will help foster an organized workspace where productivity thrives and team members feel supported every step of the way.

Pay:

$60,000.00 - $85,000.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Health savings account Paid time off Retirement plan Vision insurance

Work Location:

In person