Practice Manager

•Mental Health Private Practice Clove Counseling Pllc Aurora, IL Job Details Part-time $25

•$32 an hour 20 hours ago Benefits Paid time off Flexible schedule Qualifications Google Workspace Teamwork Administrative experience Attention to detail Organizational skills

Full Job Description Clove Counseling PLLC Location:

Aurora, IL Job Type:

Part-Time Schedule:

Approximately 20-30 hours per week, with some flexibility

Compensation:

$25

•32 per hour, based on experience About Clove Counseling Clove Counseling PLLC is a growing private mental health practice located in Aurora, Illinois. We provide compassionate, client-centered therapy to individuals, couples, children, adolescents, and families. As our practice continues to grow, we are looking for a Practice Manager who can help strengthen our day-to-day operations, support our clinicians, and help create systems that allow Clove to continue growing in a thoughtful and organized way. This position is ideal for someone who is organized, proactive, personable, and comfortable working in a growing mental health practice. We are looking for someone who doesn't simply wait to be told what needs to be done, but can identify needs, solve problems, follow through, and communicate effectively. Position Overview The Practice Manager will work closely with the owner/director to oversee the day-to-day administrative and operational needs of Clove Counseling. This person will serve as an important point of support for our clinicians and administrative team while helping ensure that practice systems, communication, onboarding, referrals, and other operational responsibilities are running smoothly. The ideal candidate is someone who can balance organization, people skills, accountability, and initiative . Key Responsibilities Practice Operations Assist with the day-to-day operations of the practice Help maintain organized and efficient administrative systems Identify operational needs and bring potential solutions to the owner/director Help ensure practice policies and procedures are being followed consistently Assist with maintaining office organization and addressing building/office needs Help coordinate meetings, staff activities, and other practice initiatives Assist with special projects as the practice continues to grow Clinician Support Serve as an administrative and operational resource for clinicians Help clinicians navigate practice procedures and administrative questions Assist with clinician onboarding and ensuring required onboarding tasks are completed Follow up on outstanding paperwork, documentation, and administrative requirements Help monitor clinician needs and communicate concerns to the owner/director Assist with maintaining consistent expectations across the clinical team Caseload & Growth Support Help identify opportunities to support clinician caseload growth Assist with referral tracking and follow-up Help connect clinicians with appropriate community referral sources Support outreach efforts with pediatricians, physicians, schools, childcare centers, psychiatric providers, and other community organizations Assist with developing and maintaining referral relationships Help track practice growth and identify areas where additional outreach may be beneficial Administrative Coordination Assist with communication between clinicians, billing, administrative staff, and the owner/director Help track outstanding administrative tasks Follow up with team members when action items need to be completed Assist with scheduling and coordination when needed Help ensure new client processes are completed appropriately Assist with maintaining accurate internal records and organizational systems Team & Culture Help foster a positive, collaborative, and professional work environment Support communication and accountability among team members Help coordinate staff meetings and team-building activities Assist the owner/director in identifying ways to improve staff experience and practice culture Maintain professionalism and confidentiality when handling sensitive practice information What We're Looking For The ideal candidate will be: Highly organized and detail-oriented A strong written and verbal communicator Comfortable communicating with clinicians, clients, referral partners, and business professionals Proactive and able to work independently Comfortable taking initiative and solving problems Able to prioritize multiple responsibilities Reliable and consistent with follow-through Comfortable holding others accountable in a professional and respectful manner Discreet and trustworthy when handling confidential information Comfortable learning new systems and technology Interested in helping a growing business develop and improve Preferred Qualifications Bachelor's degree preferred Experience in healthcare, mental health, private practice, medical office management, or a related field preferred Previous administrative, operations, management, or practice-management experience preferred Experience working with electronic health records or practice-management systems is a plus Experience working in a behavioral health or healthcare environment is a strong plus A mental health license is not required for this position. Technology The Practice Manager should be comfortable learning and working with technology and administrative systems. Experience with platforms such as SimplePractice, Google Workspace, payroll systems, scheduling platforms, and electronic health records is helpful but not required. Schedule This is a part-time position of approximately 20-25 hours per week . The schedule will include regular in-person time at our Aurora office, with some flexibility for administrative work that can be completed remotely. Because this position supports the day-to-day operations of the practice, the ideal candidate will be available during regular business hours and able to attend occasional staff meetings or practice events. Why Join Clove Counseling? Clove Counseling is a growing practice where the person in this role will have an opportunity to make a meaningful impact. This is not a position where you will simply be given a checklist of tasks each day. We are looking for someone who wants to become an integral part of the practice, help build better systems, support our clinicians, and contribute ideas as we continue to grow. The right person will have the opportunity to take on increasing responsibility as the practice expands. Our Ideal Candidate You may be a great fit for this role if you find yourself thinking: "I see what needs to be done, and I figure out how to get it done." You enjoy organizing people and processes, solving problems, communicating with others, and helping a business run better. You are comfortable working independently but also enjoy being part of a team. You don't need to know everything on day one. We are looking for someone who is dependable, thoughtful, organized, willing to learn, and genuinely interested in helping Clove Counseling grow. How to

Apply:

www.clovecounselingpllc.com/hiring Please submit your resume and a brief cover letter explaining: Why you are interested in working with Clove Counseling Your experience with administrative, operational, healthcare, or management responsibilities What you believe makes someone an effective practice manager Your general availability We look forward to learning more about you!

Clove Counseling PLLC Aurora, Illinois Pay:

$25.00

•$32.00 per hour Expected hours: 20.0

•30.0 per week

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Aurora, IL 60504