Part Time Clinic Administrator

Part Time Clinic Administrator Reyes Performance Institute Austin, TX Job Details Part-time | Full-time 1 day ago Benefits Professional development assistance Flexible schedule Qualifications Teamwork Microsoft Excel Medical documentation Attention to detail Cleaning Full Job Description Join Our Team at Reyes Performance Institute! We're looking for a Part-Time Clinic Administrator to help us deliver exceptional care at our sports and orthopedic physical therapy practice. This role is essential in ensuring smooth daily operations and creating a welcoming environment for our clients. Why You'll Love Working With Us Make a

Difference :

Help clients on their recovery and performance journeys.

Collaborative Team :

Be part of a supportive, team-oriented environment. Opportunities for

Growth :

Join an innovative and expanding practice. What You'll Do As our Clinic Administrator, you'll be the glue that holds everything together!

Your responsibilities will include:

Patient Support & Scheduling:

Greet patients with a warm, friendly smile and ensure they have an amazing experience at our clinic. Answer phone calls, emails, and texts promptly and professionally. Schedule and manage patient appointments (new, follow-up, and periodic check-ins).

Operations & Administrative Support:

Validate insurance, collect copays, and explain financial responsibilities. Reconcile payments and troubleshoot claims. Prepare weekly/monthly metrics and agendas for team meetings. Process payments, manage accounts receivable, and handle official records (e.g., LOPs, superbills). Update and maintain lead trackers and KPIs.

Clinic Management:

Keep the clinic clean, organized, and well-stocked with supplies. Maintain and oversee clinic equipment to ensure everything is in tip-top shape.

EMR Management:

Manage patients' electronic medical records (EMRs) and physician referrals. Process faxes and documentation efficiently and accurately. What We're Looking For A friendly, professional demeanor with strong customer service skills. Experience managing insurance claims and processing. Experience with Availity and claim submission/dispute Exceptional organizational and multitasking abilities—you thrive in fast-paced environments. Strong attention to detail and the ability to juggle multiple responsibilities seamlessly. Proficiency in Microsoft Office (Word, Excel) and comfort with learning new software (training provided for our EMR system). Prior experience in a medical or physical therapy office.

Bonus:

Ability to collect on-site content for social media (not required). What We Offer Part-Time /

Flexible Schedule:

20-30 hours per week with room to grow into a full-time role with benefits as the practice expands + flexible scheduling to suit your lifestyle.

Competitive Pay:

Based on experience.

Growth Opportunities:

We're a growing practice, and your role can grow along with us!

Positive Work Environment:

Work with a supportive, dynamic team committed to making a difference in healthcare.

Professional Development:

Paid opportunities for professional development and certifications.

Free Gym:

Ability to use the fitness gym during off peak hours

Networking Opportunities:

the chance to work closely with other professionals in a growing clinic and expand your professional network. Ready to Join Us? Apply Today! Ready to join a team that makes a real difference? Send your resume to with the subject line: "Clinic Administrator," or submit your application on our Careers page. Help us empower clients to recover, perform, and thrive!

Job Types:

Full-time, Part-time Benefits:

Flexible schedule Professional development assistance

Work Location:

In person