Job Details Working Title :

Medical Records Job Class:

Office and Administrative Specialist, Senior Agency:

Minnesota Department of Veterans Affairs Job ID:

97049

Location:

Fergus Falls Telework Eligible :

No Full/Part Time :

Full-Time Regular/Temporary:

Unlimited Who May Apply:

Open to all qualified job seekers

Date Posted:

09/16/2026

Closing Date:

09/22/2026

Hiring Agency/Seniority Unit:

Veterans Affairs Dept /

Vets Home-Fergus Falls-AFSCME Division/Unit:

Fergus Fall Veterans Home /

Nursing Work Shift/Work Hours:

Day Shift Days of Work:

Monday

•

Friday Travel Required :

No Salary Range:

$22.62

•$30.62 / hourly; $47,230

•$63,934 / annually

Classified Status:

Classified Bargaining Unit/Union :

206

•

Clerical/AFSCME Work Area :

Minnesota Veterans Home-Fergus Falls FLSA Status :

Nonexempt Designated in Connect 700 Program for Applicants with

Disabilities :

Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position exists to create and maintain complete and accurate medical records, and accurate diagnosis coding for each resident and assure compliance with the State Health Department and Veterans Administration regulations regarding medical records data creation, maintenance and retention. Under the direction of the Director of Nursing, this position encompasses the medical records role within the facility and provides flexibility in meeting the overall clerical needs of the Nursing Department. Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link Qualifications Minimum Qualifications Knowledge of medical coding/terminology sufficient to develop and maintain accurate medical records and transcribe medical reports. Typing and word processing skills sufficient to prepare a variety of reports, letters and data summaries. Math skills sufficient to calculate totals, averages, and percentages of numbers and/or data. Communications skills sufficient to read, explain and interpret a variety of materials, such as materials related to Health Information Management (HIM), and follow detailed instructions. Database Management skills sufficient to develop and/or maintain basic databases and electronic medical records systems such as Point Click Care. Skills in using spreadsheet software (such as Microsoft Excel) to enter, track, compile and retrieve data and create reports. Customer service skills to provide good customer service by effectively communicating and responding to inquiries in a prompt, courteous manner. Preferred Qualifications Experience in creating and maintaining accurate medical records, reports, and International Classification of Diseases (ICD-10) medical diagnosis coding for a skilled nursing facility. Knowledge of federal and state Center for Medicare and Medicaid Services (CMS) regulations related to resident health information. Experience working directly with medical transcription sufficient to transcribe dictated or recorded material to written form. Knowledge of current transcription technology such as Phillips SpeechExec. Experience in reviewing and coordinating release of information requests. Experience using PointClickCare software. Experience being a PointClickCare Superuser. Additional Requirements This position requires successful completion of the following: A Minnesota Department of Human Services (DHS) background check will be conducted on the top finalist(s) for this position. When conducted, a finalist must pass the DHS background check. A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment. Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s). Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Danielle Olson at Danielle.

Olson1@state.mn.us or 651-201-8236. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Danielle Olson at Danielle.

Olson1@state.mn.us. Per

M.S. 43A.111, MDVA

will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Danielle Olson at Danielle.

Olson1@state.mn.us no later than the job posting closing date. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the

EAP:

mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living/Convenience Services:

Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.