Medical Records Supervisor

• SCI Greene Commonwealth Of Pennsylvania $46,827.00
• $70,592.00 Annually dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan United States, Pennsylvania, Waynesburg 169 Progress Drive (Show on map) Sep 15, 2026 Salary $46,827.00
• $70,592.

00 Annually Location Greene County, PA Job Type Civil Service Permanent Full-Time Job Number

CS-2026-58261-39010

Department Department of Corrections Division CR GRN Med Opening Date 09/15/2026 Closing Date 9/29/2026 11:59 PM Eastern Job Code 39010 Position Number 00203115 Union AFSCME Bargaining Unit A2 Pay Group ST05 Bureau / Division Code 00113630 Bureau / Division State Correctional Institution at Greene Worksite Address 169 Progress Drive City Waynesburg, Pennsylvania Zip Code 15370 Contact Name Trisha Pratt Contact Phone 717.317.5339 Contact Email tpratt@pa.gov

THE POSITION

Are you ready to bring your sharp eye for detail and proactive leadership to an essential supervisory position? As a Medical Records Supervisor for the State Correctional Institution (SCI) at Greene, you will take on a key role that supports staff and inmates through well-organized health information management. This position allows you to shape how medical records are handled and ensure the highest standards of accuracy. Your work will support better decision making and quality care across the institution. Step into a role where your leadership helps strengthen daily operations!

DESCRIPTION OF WORK

This position oversees the daily handling and long-term organization of inmate medical records to support smooth health care operations at SCI Greene. The role blends supervisory responsibilities with hands-on record management tasks. As a Medical Records Supervisor, you will perform the following duties:

Staff Supervision:

Manage and review assignments for subordinate staff to ensure timely and accurate completion

Record System Management:

Organize and monitor the integrated health record system while applying coding standards and compliance requirements

Record Handling:

File, issue, and transfer records according to confidentiality rules and legal guidelines, including preparing records for transfers or legal proceedings

Quality Review:

Examine medical records for completeness and accuracy and refer inadequate entries to appropriate clinical staff

Statistical Reporting:

Prepare periodic reports on subjects such as morbidity, mortality, and utilization of services

Quality Assurance Participation:

Serve on the Medical Department Quality Assurance Committee and evaluate maintenance methods to identify improvements Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

Full-time employment, 37.5 hours per week

Work hours are 7:30 AM to 3:30 PM, Monday

• Friday, with a 30-minute lunch.

Telework:

You will not have the option to telework in this position.

Salary:

Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS

Special Requirement:

You must have possession of a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

If you meet the Special Requirement based on the eligibility option for the RHIT or RHIA certification, you must obtain one of these certifications within 12 months of employment.

Other Requirements:

Successful completion of basic training in Elizabethtown, PA is required.

PA residency requirement is currently waived for this title.

You must be able to perform essential job functions.

Legal Requirement:

You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to

Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S.

• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.

You must provide complete and accurate information or:

your score may be lower than deserved.

you may be disqualified.

You may only apply/test once for this posting.

Your results will be provided via email.