Description

JOB SUMMARY

Completes all birth certificate information required by the State of Minnesota. Prepares and scans charts and manages all release of information requests in a timely manner. Performs other department administrative duties as assigned.

Duties:

Completes Release of Information to ensure requesters receive records in a timely manner. Prepares and Scans charts upon completion for retention in the electronic medical record. Completes birth certificate information required by the State of MN to ensure accurate information is submitted to the state on time. Provides secretarial support for the HIM Department to maximize the productivity and promote the achievement of department objectives. Other Responsibilities and Expectations Performs other duties as assigned. Corrects discrepancies with duplicate medical record number and/or patient demographics. Takes an active role in department or hospital committees and participates in continuing education activities and meetings. Complies with all WAH policies and procedures. Requirements Medical Secretary or equivalent healthcare degree or experience with medical records is required.

KNOWLEDGE/SKILLS/ABILITIES

Excellent clerical skills such as answering phones, filing, faxing, scanning and typing. Computer experience in data entry is necessary to assist with submission of birth information to the State of MN as well as patient record maintenance. Customer service skills are essential as well as projecting a positive image, working cooperatively, being courteous, and providing for effective communication. Attention to detail is necessary in compiling statistical data and chart assembly.

EMPLOYMENT VARIABLES

32 hours per week (0.8 FTE). Work hours include day shifts and occasional weekends for birth documentation.