College of Nursing: Deans Assistant JR 10009439

Job Information UW-Eau Claire - Eau Claire Full-time, Staff

Official Title:

Administrative Assistant III

Job ID:

10009440

Posted On:

March 20, 2026

Apply By:

April 8, 2026 To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.

POSITION

A full-time university staff position is available in the College of Nursing, beginning May 4, 2026. The working title for this assignment is Dean's Assistant, with an official title of Administrative Assistant III. This is an expected-to-continue assignment that requires a six-month probationary period. The expected hourly hiring rate will be based on qualifications and experience, within the range of $23.08 to $25.00 per hour.

MINIMUM QUALIFICATIONS

We're seeking a highly organized professional with experience in office administration, calendar management, and event coordination. Candidates should be proficient in Microsoft Office, Outlook, and Teams; able to handle confidential information; and skilled at managing multiple priorities under pressure. Strong communication, attention to detail, independent judgment, and teamwork are essential. Quick learning of university policies and procedures is required. Applicants are encouraged to highlight these skills in their application materials.

PREFERRED QUALIFICATIONS

Preferred candidates may have experience in donor stewardship, scholarships, awards, and fundraising, as well as familiarity with data-driven evaluation and reporting. Knowledge of higher education governance, accreditation standards, and professional nursing organizations is a plus. Ideal candidates bring advanced event planning and project management skills, proficiency with donor management systems (e.g., Raiser's Edge, Slate), strong analytical and problem-solving abilities, and experience preparing reports and presentations. Strategic thinking and the ability to build and maintain relationships with donors, alumni, faculty, and external partners are highly valued.

DUTIES:

Position Summary:

The Dean's Assistant provides high-level administrative and executive support to the Dean's Office, managing complex scheduling, office operations, communications, and reporting. Acting as a central liaison for internal and external stakeholders, this role supports strategic initiatives, coordinates College operations, and handles confidential information with discretion and professionalism. Our administrative team ensures smooth operations that enable faculty and students to excel in education, research, and community engagement.

Key Responsibilities:

Executive Administration & Office Operations Manage daily operations of the

Dean's Office:

reception, inquiries, and correspondence. Maintain the Dean's calendar, schedule meetings, and anticipate priorities. Track institutional deadlines and prepare materials for timely reports and decisions. Maintain confidential records and official college documentation. Coordinate guest parking and serve as primary point of contact for visitors. Support faculty and staff recruitment: interview scheduling, communications, and evaluation tracking. Manage professional memberships, employee identification materials, and onboarding logistics. Serve as liaison for building operations, safety, and emergency preparedness. Assist with strategic planning initiatives and special projects. Communication, Engagement & Student Support Coordinate college events, recognition activities, and donor engagement initiatives. Serve as recording secretary for College meetings, maintaining official minutes. Support scholarship processes, employee awards, surveys, and student academic notifications. Assist with seminar and professorship events, managing logistics, communications, and virtual meetings. Proofread and prepare professional reports, correspondence, and meeting materials. Stewardship & Advancement Serve as liaison with the Foundation, supporting donor, alumni, and stakeholder engagement. Develop and deliver donor recognition materials, impact reports, and event planning. Align donor support with College and Foundation strategic goals using data-driven evaluation. Implement best practices in donor stewardship and institutional engagement.

THE UNIT

Join a university community built on a tradition of excellence, inclusion, and transformative education. At UW-Eau Claire's College of Nursing, our administrative team supports the next generation of nurse leaders who advance health through practice, education, and scholarship. As a member of our staff, you'll play a vital role in coordinating operations, facilitating communication, and supporting strategic initiatives across the College. Your contributions help create a smooth, effective, and welcoming environment for students, faculty, and community partners. UNIVERSITY and

EAU CLAIRE COMMUNITY

UW-Eau Claire, home to approximately 11,000 students and 1,200 faculty and staff, is a top-ranked comprehensive university in the Midwest known for faculty-undergraduate research and study abroad opportunities. We are committed to excellence in teaching, learning, and professional programs, guided by our core values of diversity, sustainability, leadership, and innovation. Eau Claire, located at the confluence of the Chippewa and Eau Claire rivers, is part of a metropolitan area of roughly 100,000 people. The region offers beautiful parks and trails, strong schools, a vibrant arts and food scene, and abundant recreational opportunities.