Staff Assistant;

Department of Microbiology and Immunology Position Information Position Title:

Staff Assistant;

Department of Microbiology and Immunology Department:

Microbiology and Immunology Posting Link:

https://apptrkr.com/9796241 ""> https://www.ubjobs.buffalo.edu/postings/64107

Job Type:

Full-Time Posting Detail Information Position Summary The Department of Microbiology and Immunology in the Jacobs School of Medicine and Biomedical Sciences, University at Buffalo, is seeking a Staff Assistant to provide administrative support to our Chair, Senior Staff Assistant, and faculty. Responsibilities include, but are not limited to: Managing Departmental Seminar Series including updating the calendar, creating seminar notices, arranging airfare and hotel accommodations, submitting catering orders, processing non-employee reimbursements, and submitting honorarium paperwork Submitting new and renewal visa paperwork for Department personnel Maintaining detailed account reconciliations for startup funds including order approvals and Procurement Card purchases Preparing blanket orders and ordering office supplies Assisting with annual student awards Maintaining Department records including the website, directory, listservs, and HR files Managing the Department's asset inventory Coordinating the JSMBS space survey Collecting course evaluations and yearly teaching reports Scheduling and collecting annual reviews Package and university mail pickups Submitting room reservations, building access requests, and various facilities forms Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications Bachelor's degree OR Associate Degree with 3 years of related experience Excellent oral, written, and interpersonal skills Proficiency with Microsoft Office 365 products Ability to work both independently and collaboratively Capable of effectively managing competing priorities Strong organizational and problem-solving skills Preferred Qualifications Experience with administrative support at an academic institution Knowledge of UB Administrative policies and management systems (e.g., SIRI , ePTF, ShopBlue, Concur) Physical Demands Salary Range $51,261 - $56,261 Special Instructions Summary Is a background check required for this posting?

No Contact Information Contact's Name:

Caroline Golach Contact's Pronouns:

she/her/hers

Contact's Title:

Senior Staff Assistant Contact's Email:

cgolach@buffalo.edu

Contact's Phone:

716-829-2993

Posting Dates Posted:

08/31/2026 Deadline for

Applicants:

Open Until Filled Date to be filled: Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-bc23226171954ae2b31a47eb2135af7a