Administrative Assistant (Physical Therapy Office)

Administrative Assistant (Physical Therapy Office), Bilingual Preferred Physical Therapy Clinic | Growth-Focused Role We are looking for a reliable, organized, and proactive individual to become a key part of our clinic operations. This is not a typical front desk or administrative role. You will work directly with the clinic owner to help ensure the day runs smoothly, systems stay organized, and patients receive a high-quality experience. This position is ideal for someone who takes initiative, enjoys structure, and wants to grow into a high-responsibility role. Schedule (Consistent Weekly Schedule)

Monday:

10:00 AM

• 7:00

PM Tuesday:

Off Wednesday:

10:00 AM

• 7:00

PM Thursday:

1:00 PM

• 7:00

PM Friday:

8:00 AM

• 5:00 PM Language Requirement Must speak Spanish or Haitian Creole Bilingual (both) is a strong plus Key ResponsibilitiesDaily Operations & Preparation Open the clinic on time and ensure everything is prepared before patients arrive Perform routine checks to keep the clinic running efficiently throughout the day Front Desk Support (As Needed) Assist with answering phones and patient questions when needed Step in to support front desk operations during busier times Availability required between 4:00 PM•7:00 PM for front desk support Organization & Coordination Help maintain a structured and efficient workflow throughout the clinic Communicate clearly with team members to ensure tasks are completed Identify small issues early and help keep daily operations on track Documentation & Administrative Support Organize and manage documentation in a clear and structured way Assist in preparing and reviewing information related to billing processes Ensure all records are accurate, complete, and properly stored Systems & Efficiency Use spreadsheets (Excel or similar) to track and organize information Learn and utilize tools like Claude AI and ChatGPT to improve workflow efficiency Help streamline systems and reduce day-to-day friction Work Environment You will have your own dedicated workspace to stay focused and organized You will also play a support role across the clinic when needed, especially during peak hours This is a hands-on, team-oriented environment where consistency matters What We're Looking For Highly reliable and consistent Strong attention to detail Takes initiative without needing constant direction Comfortable working in a fast-moving environment Strong communication skills Willingness to learn new systems and improve processes Preferred (Not Required) Experience in a medical or clinical setting Experience with spreadsheets or administrative systems Experience in a medical office is preferred, but strong organization and reliability matter more!

Compensation $24

• $32 per hour (based on experience) Growth Opportunity 60-day performance review with opportunity for increased pay Performance Bonus (Monthly) Additional bonuses based on: Consistency and reliability Organization and workflow improvement Contribution to smooth daily operations

Job Types:

Full-time, Part-time Pay:

$24.61

• $29.

64 per hour

Benefits:

Paid time off

Work Location:

In person Administrative Assistant (Physical Therapy Office) 8 South Madison Avenue, Spring Valley, NY 10977 $24.61

• $29.64 an hour
• Part-time, Full-time $24.61
• $29.64 an hour
• Part-time, Full-time Administrative Assistant (Physical Therapy Office), Bilingual Preferred Physical Therapy Clinic | Growth-Focused Role We are looking for a reliable, organized, and proactive individual to become a key part of our clinic operations.

This is not a typical front desk or administrative role. You will work directly with the clinic owner to help ensure the day runs smoothly, systems stay organized, and patients receive a high-quality experience. This position is ideal for someone who takes initiative, enjoys structure, and wants to grow into a high-responsibility role. Schedule (Consistent Weekly Schedule)

Monday:

10:00 AM

• 7:00

PM Tuesday:

Off Wednesday:

10:00 AM

• 7:00

PM Thursday:

1:00 PM

• 7:00

PM Friday:

8:00 AM

• 5:00 PM Language Requirement Must speak Spanish or Haitian Creole Bilingual (both) is a strong plus Key ResponsibilitiesDaily Operations & Preparation Open the clinic on time and ensure everything is prepared before patients arrive Perform routine checks to keep the clinic running efficiently throughout the day Front Desk Support (As Needed) Assist with answering phones and patient questions when needed Step in to support front desk operations during busier times Availability required between 4:00 PM•7:00 PM for front desk support Organization & Coordination Help maintain a structured and efficient workflow throughout the clinic Communicate clearly with team members to ensure tasks are completed Identify small issues early and help keep daily operations on track Documentation & Administrative Support Organize and manage documentation in a clear and structured way Assist in preparing and reviewing information related to billing processes Ensure all records are accurate, complete, and properly stored Systems & Efficiency Use spreadsheets (Excel or similar) to track and organize information Learn and utilize tools like Claude AI and ChatGPT to improve workflow efficiency Help streamline systems and reduce day-to-day friction Work Environment You will have your own dedicated workspace to stay focused and organized You will also play a support role across the clinic when needed, especially during peak hours This is a hands-on, team-oriented environment where consistency matters What We're Looking For Highly reliable and consistent Strong attention to detail Takes initiative without needing constant direction Comfortable working in a fast-moving environment Strong communication skills Willingness to learn new systems and improve processes Preferred (Not Required) Experience in a medical or clinical setting Experience with spreadsheets or administrative systems Experience in a medical office is preferred, but strong organization and reliability matter more!

Compensation $24

• $32 per hour (based on experience) Growth Opportunity 60-day performance review with opportunity for increased pay Performance Bonus (Monthly) Additional bonuses based on: Consistency and reliability Organization and workflow improvement Contribution to smooth daily operations

Job Types:

Full-time, Part-time Pay:

$24.61

• $29.

64 per hour

Benefits:

Paid time off

Work Location:

In person