Job Title:

Metabolic Assistant Company:

WMC Advanced Physician Services PC City/State:

Hawthorne, NY Category:

Clerical/Administrative Support Department:

Genetics Union:

No Position:

Full Time Hours:

Monday - Friday 8:30a-5p

Shift:

Day Req #: 48566

Posted Date:

Jul 21, 2026

Hiring Range:

$20.58-$25.87 External Applicant link Internal Applicant link

Job Details:

Job Summary:

Provide a wide variety of administrative support to Advanced Medical Genetics Practice, including coordination of care for patients served in the practice.

Responsibilities:

Manage/schedule all interactions/appointments for patients/individuals with Metabolic Disorders managed at our center based on protocol &/or medical need on an ongoing basis including but not limited to clinic visits, transportation, translation, obtaining results & arranging follow-up. Document any and all activities related to the patient that occurs in the clinic or by phone in the electronic medical chart. Function as the liaison between the patients/families and the Medical Genetics team. Schedule appointments & prepare all follow-up lab requisitions including special tests according to protocol and communicate with the families accordingly. Collect results and visit reports from outside laboratories and providers in a timely fashion and communicate with the Medical Genetics team as needed. Function as an advocate and the contact person for the IMDC families to assure continued optimum care especially for our Spanish-speaking families. Generate & maintain a system for obtaining insurance authorization for enteral formulas, medications, clinic visits, including letters of medical determination/necessity. Send provider letter to patient's MD with copy of lab results, if appropriate, particularly with patients who have been referred by Newborn Screening (NBS). Collect, organize, and update pertinent information in the electronic medical records for all IMDC patients especially for new and NBS referrals. Create and modify documents such as reports, memos, and letters as needed to help with patient management. Maintain confidentiality in all aspects of the job.

Coscore:

N/A Qualifications/Requirements:

Experience:

computer proficient with working knowledge of word processing, spreadsheets, and data management software with prior experience in a medical office.

Education:

Associates Degree, required. Bachelor's Degree preferred. In Lieu of Bachelors, 3-5 years of equivalent combination of related experience Licenses /

Certifications:

Other:

Proficiency in Spanish is a must. (speaking, writing and reading). Highly organized, detailed orientated, reliable and possess the ability to work independently and efficiently; the ability to screen and prioritize tasks is essential

About Us:

WMC Advanced Physician Services PC Benefits:

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