Join our dynamic team! We are seeking a motivated, service-oriented individual to work closely with our Client Service and Marketing Teams. If you thrive in a fast-paced environment, enjoy variety in your day, and appreciate a workplace where no two days are the same, we'd love to meet you.

Role Overview:

In your initial months, you will focus on front desk operations, Advisor support, and event assistance. As you grow with us, you'll have the opportunity to expand your responsibilities—providing room for advancement and skill development.

Key Responsibilities:

Create a warm and welcoming environment for all visitors (complete with freshly baked cookies!) Notify team members of guests' arrivals and direct visitors as needed Handle inquiries and direct all correspondence by phone and email Maintain and update employee and department directories Follow security protocols and monitor the office calendar Schedule, manage and update appointment calendars for 9 Advisors Operate a multi-line telephone system: answer/screen/forward calls, take messages, and schedule appointments Welcome and assist visitors, guiding them to their destinations Address and resolve client or public concerns professionally File and maintain digital records; perform data entry in Excel and our CRM Replenish snack and beverage stations to keep our office inviting Notarize documents (we'll cover your Notary certification!) Set up, support, and tear down at company events (e.g., at our Tempe Learning Center, local colleges, theaters, restaurants) Manage reception at events and support Advisors with client service requests

Requirements:

Availability:

Monday-Friday, 8:30am-5:30pm (occasional weeknight or Saturday event; weekly hours may flex during event weeks) You will never work more than 40 hours per week in this position. Proven administrative or assistant experience with advanced typing skills Knowledge of office management systems and procedures Excellent organizational and time management skills; able to multi-task and prioritize effectively Exceptional attention to detail and proactive problem-solving Strong written and verbal communication skills Proficient with MS Office Suite Minimum 2 years' experience in administration or a related role High school diploma or equivalent Positive attitude and team-first mindset Must have reliable transportation to get to and from scheduled events. Must enjoy traditional front desk duties, checking off boxes and greeting clients Are you a self-starter and motivated to succeed daily? This is the place for you. We offer a vibrant workplace where you can grow, contribute, and feel appreciated every day. If you're looking for a role that values hospitality plus opportunities to expand your skills, apply today!

Job Type:

Full-time Pay:

$45,000.00 - $50,000.00 per year

Experience:

Administrative:

2 years (Required) Shift availability: Day Shift (Required) Night Shift (Required) Ability to

Commute:

Tempe, AZ 85284 (Required) Willingness to travel: 25% (Required)

Work Location:

In person