We are looking for a Hospitality Associate to support daily front-of-house operations in our office. This Contract position is ideal for someone who enjoys working in a detail-oriented, client-facing setting where no two days are the same. The person in this role will help create a welcoming experience for visitors and employees while keeping meeting spaces, reservations, and hospitality services organized and running smoothly.

Responsibilities:

• Welcome clients, visitors, and employees with a courteous presence while providing prompt assistance upon arrival.
• Coordinate conference room, visitor office, and hoteling workspace bookings by managing schedules and updating reservations as needs change throughout the day.
• Review meeting calendars regularly to ensure rooms are prepared correctly and last-minute adjustments are handled efficiently.
• Arrange catering for meetings and events, confirm order accuracy and timing, and communicate with vendors or stakeholders to resolve any issues.
• Prepare conference rooms based on event requirements, including room setup, refreshments, supplies, and audio/visual equipment.
• Restore meeting rooms and shared spaces after use so they are clean, organized, and ready for the next reservation.
• Maintain kitchens, pantries, and hospitality areas by restocking items, monitoring inventory levels, and placing supply orders when needed.
• Support guests and staff with concierge-style service by helping them locate workspaces, meeting areas, or other office resources.
• Observe the condition of conference rooms and shared office areas and report maintenance or service needs to the appropriate team.