Official Title:

Research Administrative Specialist\n

Job ID:

10014498\n

Posted On:

August 27, 2026\n

Apply By:

September 28, 2026\nTo ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.\n

POSITION

A full-time, professional academic staff position is available in Office of Research and Sponsored Programs beginning November 2, 2026. The working title for this assignment is Post-Award Research Concierge with an official title of Research Administrative Specialist. This is a grant-funded appointment through 06/30/2029. The salary will be commensurate with experience and qualifications.\n

MINIMUM QUALIFICATIONS

\nAssociate degree.\nExcellent verbal and written communication skills.\nStrong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.\nSound judgement regarding personal and confidential information.\nProficiency in standard software programs, including Excel, Word, and SharePoint.\nFamiliarity with grants and sponsored funding.\nProject management skills, including ability to manage and prioritize multiple projects simultaneously.\nAbility to work independently and take significant initiative to find information needed to complete tasks.\n

PREFERRED QUALIFICATIONS

\nBachelor's degree.\nExperience in financial management.\nExperience working in higher education.\nGrant writing or grant management experience.\nDocumentation or technical writing skills.\nExperience with grants administration and financial systems (e.g., Huron Research Suites, Workday).\nFamiliarity with Uniform Guidance and Federal Regulations.\n

DUTIES:

\nServe as a liaison and expert resource for principal investigators on grant-funded projects (30%)\nInterpreting existing institutional and granting agency policy and procedure related to overall sponsored project management.\nBuilding relationships with PIs and connecting them with campus stakeholders to seek information and/or accomplish administrative tasks.\nInitiating \"new award\" meetings for PIs to transition from pre-award to post-award support.\nMeeting regularly with assigned mentors to build knowledge and campus connections.\nParticipating in professional development/training opportunities.\nDocument processes and procedures (25%)\nDocumenting processes to create job aids for use by other research administration staff and PIs.\nOrganizing and maintaining documentation on a file sharing platform (e.g., SharePoint).\nAssisting with data collection to support reporting requirements for the

NSF GRANTED-BRIDGE

project.\nAssist PIs with financial management related to grant-funded projects (20%)\nTracking budget activity and reconciling expenses, including institutional match documentation.\nPreparing and/or maintaining documentation related to administrative grant activities.\nPreparing prior approval requests for project modifications.\nSupport PIs with administrative tasks related to grant-funded projects (20%)\nPurchasing general supplies\nMaking travel arrangements and assisting with travel expense reimbursements\nCoordinating meeting spaces, food, lodging\nHiring students\nPurchasing computers, cell phones, or other technology\nPaying stipends to research participants\nOther duties as assigned to support Office of Research and Sponsored Programs activities (5%)\n

THE UNIT

The Office of Research and Sponsored Programs is made up of 4 full-time staff members as well as graduate assistants and undergraduate student workers. The primary mission of the Office of Research and Sponsored Programs (ORSP) is to maintain a supportive environment for research, scholarly, and creative endeavors of the faculty, academic staff, and students. ORSP coordinates and administers a variety of internally funded research and professional development programs, directs the activities of the Center of Excellence for Faculty and Undergraduate Student Research Collaboration, and facilitates proposal preparation and submission to external agencies in order to serve the needs of the institution. To learn more about ORSP at UWEC, visit https://www.uwec.edu/orsp/\nUNIVERSITY and

EAU CLAIRE COMMUNITY

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .\nThe City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. 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