An Event Planner coordinates promotional sales events, professional meetings and family events. Works with clients, develops event plans and budgets, finds appropriate sites, contracts for services and supplies, coordinates with on-site staff, oversees finances and assists during an event.
9326 Overview Reporting to the Director of Gogue Performing Arts Center (GPAC) Operations, the Coordinator of GPAC Operations and Events coordinates programs and tasks that support facility rentals; internal and external performances and events, and related functions. Candidates, please upload a cover letter in addition to your resume. Responsibilities Assists in Working with internal university and external clients, providing facility usage quotes, and delivering rental agreements ensuring the best use of venues and resources in support of GPAC's mission. Assists in the coordination of internal and external performances and events including, but not limited to, season announcement, donor and patron receptions, GPAC programming and education functions, events in support of GPAC scheduled performances, and other mission-based external events. Assists with organizing event set-up logistics by coordinating guest lists and responses, rental equipment acquisition, catering, audio-visual, security, parking, cleaning, and event breakdown; ensuring the performance and/or event operates in compliance with all applicable Auburn University and GPAC policies and procedures. Serves as a point of contact for internal and external constituents including caterers, equipment rental companies, and other suppliers ensuring performance and/or event contract specifications are carried out. Communicate with other GPAC departments keeping them informed of the event planning process, monitoring budgets, and answering questions. Provide positive and accurate information and customer service in response to inquiries and concerns. Actively resolves customer concerns in a polite, friendly, and helpful manner. Qualifications High school diploma or equivalent
Desired Qualifications:
Four-year college degree a degree in Business, Marketing, Communications, Public Relations, Event Planning, Hospitality Management, or a relevant field is desired. Experience (Preferred): 2 years Minimum Knowledge, Skills, and Abilities Knowledge of event and hospitality management and communication avenues to reach audiences, accounting and budgeting principles, state and federal contract guidelines, basic math knowledge, basic computer operating systems knowledge, event protocols, and etiquette knowledge. Ability to maintain effective interpersonal relationships. Ability to communicate effectively in both oral and written form.
Certification or Licensure Requirements:
CPR and AED certifications are required or must be obtained within the first 180 days of employment. Why Work at Auburn? Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: Assistance in the place of a regular employee who is absent for a specified period of time Additional assistance during periods of abnormal or peak workloads Assistance with special projects Seasonal work Emergencies If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU students are not eligible for TES. Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
