Responsibilities:

Coordinate on-site symposiums and related events for groups of approximately 200 to 400 attendees, ensuring each program is executed smoothly during regular business hours.
Manage event logistics from preparation through day-of support, including vendor communication, catering arrangements, room setup coordination, and attendee flow.
Serve as the primary point of contact for external partners and event suppliers to confirm timelines, services, and operational details.
Provide administrative support by organizing meetings, maintaining leadership calendars, and documenting key discussion points and follow-up items.
Create event materials and simple promotional pieces using Canva to support communications and themed program needs.
Welcome guests, assist with check-in activities, and offer on-site support to help visitors navigate event activities efficiently.
Track multiple moving parts across concurrent projects while maintaining accurate details, deadlines, and event documentation.

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