Event Coordinator -LTRC

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Job Posting Title:

Event Coordinator•

LTRC Position Type:

Professional /

Unclassified Department:

LSUAM Engineering

• LTRC
• TTT•External Training Program and TTEC (Rebecca Deeane Rizzutto (00008389)[C])

Work Location:

0100

LA Transportation Training Ed Ctr Pay Grade:

Professional Hourly Job Description:

The Event Coordinator is responsible for overseeing multiple concurrent conferences and meetings and serves as the central point of coordination for all planning and on-site execution. The purpose of this role is to manage vendor relationships and contract execution while ensuring events are delivered seamlessly from initial planning through completion. This position supports the planning, coordination, and execution of meetings, conferences, workshops, and special events on behalf of the agency. The Senior Event Coordinator assists in managing all aspects of event logistics, including coordination with vendors and venues, to ensure events are conducted efficiently, professionally, and in full compliance with state policies and procedures. The role works closely with agency staff, external partners, and other government entities to align objectives, facilitate communication, and ensure successful event outcomes. 30%

Conference Logistics:

Serves as the primary coordination point between committee chairs and the Conference Manager by tracking deliverables, maintaining timelines, and facilitating communication. Clarifies expectations, monitors progress toward established deadlines, and escalates risks or delays to the Conference Manager as needed. Supports committee chairs in executing assigned programmatic and logistical responsibilities by ensuring alignment with overall event plans and operational requirements. Through cross-functional collaboration this role ensures consistent execution, quality standards, and smooth operations before, during, and a conference. 25%

Vendor and Contract Coordination:

works closely with internal staff prior to each event to assess program requirements and translate those needs into comprehensive Banquet Event Orders (BEOs), room layouts, and detailed logistical plans. This role is responsible for coordinating the full contract lifecycle, including drafting, reviewing, negotiating, and finalizing agreements to ensure all event details are accurately documented and aligned with organizational objectives. The coordinator manages event space contracts for conferences, meetings, and special events, ensuring venues can support room configurations, audiovisual needs, catering services, and operational timelines. Responsibilities also include overseeing hotel contracts, such as guest room. 25%

Budget Management:

oversees the financial planning and execution of conferences and events, including creating committee budget documents and tracking overall event budgets. This position processes invoices, manages payments, and maintains accurate financial records to ensure accountability and compliance. The role develops and monitors event timelines, budgets, and resource plans, proactively addressing variances to ensure events are delivered on time and within approved budgets. 15%

The On-Site Event:

Assists Event Manager in the execution of event contracts and overall event coordination, ensuring contractual obligations and operational plans are carried out as intended. This role provides on-site leadership by coordinating and supervising event staff, contractors, and volunteers, delivering clear direction, training, and real-time support. Responsibilities include monitoring event flow, addressing issues as they arise, and maintaining communication with vendors and internal teams to ensure smooth operations. Through hands-on management and problem-solving, the role helps ensure high

• quality, well-organized event experience for all participants.

5% Other duties as assigned.

Additional Information:

Statewide travel required depending on event location.

Minimum Qualifications:

Bachelor's Degree A valid driver's license. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

7 years of related experience and State governmental meeting and planning, contract management, budget management, event planning.

Preferred Certifications/ Licenses:

State Governmental Meeting and Planning Certification Additional Job Description:

Special Instructions:

Original Transcripts may be required prior to hire if available. This position requires a valid driver's license, will require an MVR, and is subject to drug screens per PS-67. This position will require a physical. For questions regarding the status of your application, please contact Rebecca Rizzutto at rrizzutto1@lsu.edu.

Posting Date:

May 19, 2026 Closing Date (Open Until Filled if No Date Specified): September 16, 2026

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check. Benefits
• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N): LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes,

RS:

17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting. LSU includes institutions, facilities and programs in each of Louisiana's 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana's Flagship University is a land

• sea
• and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences.

The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College ("LSU"), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center

• New Orleans LSU Health Science Center
• Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.