Event Coordinator (Producer Track)

Event Coordinator (Producer Track) Oakland, CA Job Details Part-time | Full-time $18 - $22 an hour 14 hours ago Qualifications Project team coordination Customer communication Sourcing Guest relations Multitasking Inventory management experience (1-2 years) Logistics management Startup experience Inventory management Event visual design Expense management Project timeline management Mid-level Client relationship development Improving operational efficiency Event flow planning Event vendor coordination Business development Event concept development Event theme development Team management Attention to detail Managing event budgets Event guest experience design Budgeting 1 year Communication skills Staffing management Event activities coordination Full Job Description About Letz Make Letz Make is a fast-growing startup focused on producing innovative, hands-on creative experiences for brands, communities, and events. We specialize in designing interactive activations that bring people together through art, creativity, and memorable shared moments. We are a small, growing team building something from the ground up. We move quickly, wear multiple hats, and value team members who are adaptable, resourceful, and excited to be part of an early-stage company. Position Overview Ignite your passion for event management as an Event Coordinator (Producer Track) at Letz Make. In this hands-on, early-stage role, you will help orchestrate memorable, creative experiences from conception to completion—ensuring seamless execution that exceeds client expectations. We are a small, growing team, and you'll work closely with the founder to build and run events end-to-end. This role blends coordination with producer-level ownership: you'll drive timelines, manage logistics, and support creative execution while steadily taking on more responsibility in client management, concept development, and full-scale production. This is a growth path into an Event Producer role , ideal for someone who is energetic, highly organized, and excited to learn by doing. You'll gain exposure across diverse events—from brand activations and corporate gatherings to community experiences—while contributing to how we operate, scale, and deliver standout guest experiences. Key Responsibilities Event Coordination & Execution Support end-to-end event production including planning, logistics, and execution Own timelines, checklists, and run-of-show documents Ensure all event details are organized, communicated, and executed accurately Assist in bringing creative concepts to life through strong execution Client & Team Support Assist with client communication, updates, and coordination Support presentations, proposals, and event planning materials Coordinate with internal teams and staff to ensure alignment Logistics & Operations Source and organize materials, vendors, and equipment Coordinate staffing, setup, breakdown, and on-site flow Track budgets, expenses, and inventory Troubleshoot issues quickly and effectively during events On-Site Event Leadership Support and eventually lead on-site coordination and team management Ensure a high-quality, engaging guest experience Act as a key point of contact during events Startup & Growth Support Help build systems, processes, and ways of working from the ground up Support business development efforts and event execution Bring ideas to improve operations and elevate experiences Take initiative and step in wherever needed — no task is too small in a startup environment

Growth Path:

Coordinator → Producer This role is designed to grow into an Event Producer position . As you gain experience, you will: Take ownership of full event production from concept to execution Lead client relationships and presentations Manage budgets and production strategy Oversee teams and multiple events simultaneously Qualifications 1-3+ years of experience in events, coordination, hospitality, or related field Strong organizational and project management skills Ability to manage multiple tasks and timelines Excellent communication and teamwork skills Calm, solution-oriented mindset under pressure Interest in growing into a producer-level role Experience in creative, experiential, or startup environments is a plus Ideal Candidate Highly proactive and eager to learn Detail-oriented with strong follow-through Creative thinker who enjoys both planning and execution Comfortable working in a fast-paced startup environment Excited about growth and taking on increasing responsibility Schedule & Requirements Full-time role with flexible hours depending on event schedules Availability for evenings and weekends as needed Ability to travel locally for events Must have a reliable car and be based in or willing to commute to Oakland Compensation & Growth Competitive compensation (based on experience) Clear growth path into Event Producer role Hands-on experience across all aspects of event production High-impact role within a growing startup How to Apply Please submit your resume and a brief cover letter highlighting your experience and why you are excited to grow into an Event Producer role at Letz Make Events Group.

Pay:

$18.00 - $22.00 per hour

Work Location:

In person