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Coordinator of Signature Events (25 Hours/12 Months)
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California Baptist University
Riverside, CA (In Person)
Full-Time
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Job Description
Coordinator of Signature Events (25 Hours/12 Months) California Baptist University - 4.4 Riverside, CA Job Details 17 hours ago Qualifications Volunteer support Alumni relations (outreach initiatives) Strategic goal setting Organizing community events Event catering coordination Volunteer management Catering Executive administrative support Mid-level Event scheduling Bachelor's degree Event performance reporting and analysis Managing event budgets Data entry Vendor communication Event audio-visual coordination Volunteer coordination Budgeting Event setup 1 year Implementation of strategic initiatives Communication skills Logistics planning Full Job Description The Coordinator of Signature Events is responsible for helping achieve the University Advancement mission by providing overall logistical and administrative support to the Associate Director of Signature Events for an array of events. The role may include managing and communicating event planning timelines, day of logistics, creative assistance, tracking budgets, and creating event layouts. Essential Duties and Responsibilities Include the following. Other duties may be assigned. 1. Assist the Associate Director of Signature Events with all event functions. 2. Gather and confirm event details prior to the event day. 3. Work with "Client" (event host) on event-related functions. 4. Coordinate and confirm vendor details, logistics, and compliance. 5. Data entry and organization of event logistics. 6. Support the creative production of events. 7. Maintain and assist with volunteer contacts and communication. 8. Provide on-site assistance with audio-visual, campus information, catering, safety, etc., and assist as liaison for event organizer(s) with on-campus departments. 9. Establish and implement short and long-range organizational goals, objectives, policies, and operating procedures regarding university alumni affinity groups. 10. Assist with the planning and implementation of alumni events and University Advancement marquee events (Parent and Family Weekend, Homecoming, and Grandparents Day). 11. Coordinate Planning Committees for marquee events. 12. Assist in monitoring and evaluating the operational effectiveness of events and effect changes required for improvement. Supervisory Responsibilities This position has no supervisory responsibilities. Other Knowledge Skills and Abilities To perform this job successfully, an individual must be able to satisfy each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values Excellent written and oral communication skills. Hospitality and team-oriented attitude; willingness to assist with all aspects of the business when required. Ability to assist with the planning of multiple events simultaneously while maintaining a high level of organization and composure. Ability to work flexible hours, including but not limited to early mornings, late evenings, weekends, and holidays.