#Staff\nWe are seeking a Special Events Assistant to provide administrative and logistical support for events, meetings and other activities hosted by the university.

Specific Duties & Responsibilities

Oversee and may assist with the set up and/or movement of furniture, equipment, etc
Oversee work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events
Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty
Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event
Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event
Act as a liaison between the security staff and guests
Present well for any potential clients and visitors stopping by the event set-up
Ensure adnce to university policies and safety standards
Other duties as assigned.

Physical Requirements for the Job

Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics
Occasionally lifting and carrying objects weighing 30 lbs. or less
Occasionally pushing and pulling objects weighing 50 lbs.

or less.

Minimum Qualifications

High school diploma or graduation equivalent
Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred QualificationsTechnical Skills & Expected Level of Proficiency

Event Catering
Awareness
Invoicing
Awareness
Project Planning
Awareness
Site Selection
Awareness
Timelines
Awareness
Vendor Contracts

•

AwarenessClassified Title:

Events AssistantJob Posting Title (Working Title): Special Events Assistant (Private Events)

Role/Level/Range:

ATO 37.5/02/

OCStarting Salary Range:

$15.70

$25.

25 HRLY ($20.50 targeted; Commensurate w/exp.)Employee group: Casual /

On CallSchedule:

Monday thru Sunday, varied hours

FLSA Status:

Non-ExemptLocation:

Homewood CampusDepartment name: Private EventsPersonnel area: LibrariesEqual Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected 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