Job Overview We are seeking a dynamic and proactive Event Coordinator Assistant/Setup Specialist to join our vibrant events team. In this role, you will play a crucial part in ensuring seamless event execution by assisting with planning, setup, and on-site coordination. Your energetic approach and attention to detail will help create memorable experiences for clients and guests alike. This paid position offers an exciting opportunity to develop your skills in event management, hospitality, and client service while working in a fast-paced, collaborative environment. Duties Support the event planning process by coordinating logistics, timelines, and vendor communications to ensure all aspects of the event are on track. Assist with venue setup and breakdown, including arranging furniture, decor, signage, and technical equipment to meet event specifications. Manage on-site operations during events, ensuring smooth execution by liaising with clients, vendors, and team members. Oversee guest services by providing exceptional customer service, addressing attendee needs, and ensuring a welcoming atmosphere. Collaborate with the marketing team to promote events through social media channels and other marketing platforms. Maintain detailed records of event budgets, contracts, and vendor agreements using event management software and CRM systems. Ensure all health and safety standards are met during setup and event execution while managing technical equipment and catering arrangements. Experience Proven experience in event planning or hospitality industry roles with a focus on setup or logistics. Strong organizational skills with the ability to manage multiple tasks efficiently under tight deadlines. Excellent communication skills for client interaction, team collaboration, and vendor negotiations. Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software or CRM systems. Experience managing budgets, contracts, and vendor relationships within an events or hospitality context. Knowledge of banquet operations, catering services, and guest services best practices is highly desirable. Demonstrated ability to lead teams or coordinate multiple stakeholders effectively. Join us to be part of an energetic team dedicated to delivering extraordinary events! Your enthusiasm for organization, customer service excellence, and attention to detail will make a lasting impact on every occasion we host.

Pay:

$18.00 - $22.00 per hour

Work Location:

In person