Campus-Only Recruitment Only current UM Employees

• are eligible.

•Open to all employee types including Temporary Staff and Student Employees. The University Center invites applications for an Administrative Associate II to play a key role in supporting the planning, coordination, and execution of events on campus for UM Conference & Event Services. Provide administrative and operational support to the Conference & Event Services (CES) team, including calendars, scheduling, databases, and project management systems Coordinate daily office operations and coverage, including responding to inquiries, phone and email correspondence, supplies, and basic scheduling needs Support event coordination and customer service, providing information and assistance to clients, campus partners, service providers, and event staff Manage event documentation and financial processes, including pre- and post-event audits, work order reconciliation, billing verification, and invoicing Prepare event reports and maintain accurate records, databases, contact lists, and event management information Support event logistics and materials, including signage, room diagrams, event setups, and basic room scheduling using tools such as Visio Provide general team and departmental support, including student scheduling and payroll backup and assisting the Director and Assistant Director with assigned projects and operational needs Excellent customer service, communication, and interpersonal skills, with the ability to work effectively with diverse individuals and groups Strong professionalism, integrity, discretion, and emotional intelligence, including the ability to remain calm and tactful in challenging situations Strong organizational, problem-solving, and decision-making skills, with attention to detail and the ability to meet deadlines Ability to understand and respond effectively to client needs, troubleshoot issues, and exercise sound judgment Knowledge of event planning, office operations, policies, procedures, and risk management Ability to work collaboratively, share knowledge, demonstrate initiative, and adapt to changing priorities Proficiency with relevant technology and software, including Excel, EMS, Visio, and Canva Preferred Qualifications High school diploma and a minimum two (2) years of progressively responsible experience in the primary areas of responsibility Proficient in use of business tools, equipment and software such as Microsoft Office Suite; knowledge of event software (e.g., EMS, Visio, Canva)

Bargaining Unit:

FOCUS-MFPE

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, varying with events, 12 months/year

Probationary Period:

Six (6) months minimum

Benefits Include :

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Required Application Materials:

Cover Letter:

addressing your qualifications and experience related to the stated required skills for the position

Detailed Resume:

listing education and describing work experience Three (3)

Professional References:

names and contact information The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of "mission first, people always"; partner with place; and proudly tell the UM story. Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.