Permitting Assistant

We are looking for a detail-oriented Permitting Assistant to support permit coordination for retail and grocery marketing events in Charlotte, North Carolina. This Contract position will work closely with a small team to keep event documentation organized, communicate with store contacts, and help ensure each activation is properly approved before launch. The ideal candidate is highly organized, communicates clearly, and can manage multiple deadlines while maintaining accurate records.

Responsibilities:

• Coordinate permit-related activities for retail and grocery marketing events across multiple locations, with a primary focus on Sam's Club event support
• Communicate with store managers and other stakeholders to confirm scheduling details, staffing information, and local approval requirements
• Prepare, review, and submit permit documentation while ensuring forms are completed accurately and on time
• Track outstanding approvals and obtain required signatures from internal managers to keep event plans moving forward
• Enter event and permit information into internal systems and maintain organized Excel trackers for reporting and visibility
• Monitor timelines for upcoming events and follow up proactively to reduce delays in the approval process
• Organize digital files, scanned documents, and compliance records so materials are easy to retrieve and audit
• Adjust priorities as business needs shift and provide day-to-day administrative support for project and event logistics