Posting Details Position Information Posting Number
PG195986TM
Position Number 48SM61 Position Type Temporary Essential Job Duties The department is seeking a highly organized, detail-oriented Administrative Assistant to support day-to
- day operations across the department.
This role will report to the Manager and serve as a critical resource in ensuring smooth coordination of schedules, events, and administrative activities. This is a highly hands-on role ideal for someone who thrives in a fast-paced environment, enjoys coordinating logistics, and takes pride in keeping teams organized and running efficiently. The position blends traditional administrative support with office management and event execution responsibilities. Key Responsibilities Scheduling and Calendar Management Manage and coordinate calendars for leadership and key team members Schedule meetings, calls, and events with internal and external stakeholders Coordinate meeting logistics, including room reservations, materials preparation, and reminders Event Coordination and Support Assist with the planning and execution of events, including guest lectures, industry visits, workshops, seminars, board meetings, and networking events Coordinate event logistics such as catering orders, room setup and breakdown, audio/visual support, and event materials Support onsite event operations to ensure successful execution Office and Administrative Support Serve as a central point of coordination for daily office operations Order and maintain office supplies and materials Maintain a clean, organized, and professional office environment Organize and maintain records, files, and administrative systems Assist with expense tracking, reimbursements, and vendor coordination Support onboarding logistics for new team members and visitors Team and Operational Support Provide administrative support to staff across projects and initiatives Prepare agendas, documents, presentations, and meeting materials Take meeting notes and track follow-up items as needed Help ensure operational tasks, deadlines, and logistics are completed in a timely manner This position is onsite. Is Time Limited Yes If Yes, Appointment Length TBD Wolfpack Perks and Benefits As a Pack member, you belong here , and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Department Information Job City & State Chapel Hill, NC Department System Information Classification Title Temporary-Technical/Paraprofessional Working Title UTS
- Temporary Administrative Assistant-Office and Events Coordinator at UNC Chapel Hill Position Information Requirements and Preferences Work Schedule 20-30 hours; Monday
- Friday from 8 am
- 5 pm ( Part-Time) Other Work/Responsibilities Other duties as needed.
Minimum Experience/Education Bachelor's degree in Business Administration, Communications, or a related field preferred. 1-3 years of experience in administrative, office management, or coordination roles Department Required Skills Strong organizational and time management skills Excellent attention to detail and reliability Strong communication skills (written and verbal) Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with scheduling tools and basic event coordination Preferred Years Experience, Skills, Training, Education 1-3 years of experience in administrative, office management, or coordination roles General office support (ordering supplies, helping w/event organization, ordering food, reserving space, etc) Required License or Certification n/a Valid NC Driver's License required? No Commercial Driver's License Required? No Recruitment Recruitment Details Anticipated Hiring Range $21.00
00/hourly Recruitment Dates Job Open Date 05/14/2026 Applicant Information Quick Link https://jobs.ncsu.edu/postings/230629 EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Supplemental Questions Required fields are indicated with an asterisk (
- How did you hear about University Temporary Services?
(Open Ended Question) Applicant Documents Required Documents Resume Contact Information for References Optional Documents Cover Letter
