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Operations and Event Associate
Job
Bartlesville Community Center
Bartlesville, OK (In Person)
$31,200 Salary, Part-Time
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Job Description
Position Type:
Non-exempt, Part-Time (15-25 hours/week)Reports To:
Operations Manager Purpose Works under the immediate direction of the Operations Manager to serve as the primary internal communications liaison and key logistics support provider. This role coordinates day-to-day facility rental functions, event-related scheduling, and general administrative operations to ensure seamless facility programming. Key Functions- Event & Facility Logistics- Assists with reviewing facility rental contracts, floorplans, and master scheduling.
- Serves as a primary contact for rental and programming inquiries, routing leads for follow-up.
- Conducts building tours for prospective clients and community partners.
- Performs weekly detail confirmations for all upcoming events.
- Manages weekly inventory and ordering for office supplies and hospitality linens.
- Schedules bartending staff and security for performances and private rentals. Communications & Administration
- Serves as the central communication liaison connecting all internal departments.
- Maintains and updates both internal and public-facing organization calendars.
- Distributes post-event and post-rental follow-up surveys to clients and patrons.
- Compiles and submits visitor data reports to internal staff and external partners.
- Generate box office reports as needed.
- Generates basic client invoices utilizing QuickBooks. Front-of-House Support
- Provides front-desk coverage: greeting visitors, answering phones, and processing ticket sales.
- Runs local operational errands as required.
- Maintains a flexible schedule, including regular evening and weekend availability to support events.
- Performs other duties as assigned by management. Qualifications & Skills
- Flexible contributor with strong organizational, communication, and interpersonal skills.
- Proficiency with basic office software; experience with QuickBooks and scheduling tools preferred.
- Ability to work independently, exercise initiative, and manage multiple shifting priorities in a dynamic arts environment.