Job Summary We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. In this role, you will be the driving force behind creating memorable experiences by managing all aspects of event logistics, from initial concept to final teardown. Your enthusiasm, organizational prowess, and exceptional communication skills will ensure each event exceeds expectations and leaves a lasting impression. This paid position offers an exciting opportunity to showcase your project management talents while working in a vibrant, fast-paced environment dedicated to delivering outstanding events. Responsibilities Collaborate with clients and internal teams to understand event objectives, themes, and requirements, ensuring alignment with overall marketing and branding strategies Develop comprehensive event plans including timelines, budgets, vendor coordination, and resource allocation Negotiate contracts with venues, caterers, entertainment providers, and other vendors to secure optimal terms and services Manage event budgets meticulously, tracking expenses and maximizing value through strategic upselling opportunities and cost control measures Oversee all logistical details such as venue setup, catering arrangements, technical equipment, guest registration, and on-site management Utilize event management software and CRM systems to streamline planning processes, track client communications, and monitor attendee data Lead a team of staff or volunteers during events to ensure seamless execution while providing exceptional guest services and hospitality Qualifications Proven experience in event planning or management within the hospitality industry or related fields such as banquet or catering services Strong negotiation skills with the ability to upsell services and negotiate contracts effectively Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines Exceptional communication skills for client interaction, team coordination, and vendor negotiations Demonstrated experience managing event budgets from inception through post-event reconciliation Knowledge of marketing strategies related to events and experience in event marketing campaigns Ability to lead teams confidently while maintaining high standards of customer service and guest satisfaction Technical proficiency in audiovisual equipment setup and troubleshooting is a plus Previous experience in fundraising or guest services roles is advantageous for creating engaging experiences Join us as an Event Coordinator where your passion for creating extraordinary events will shine! Bring your expertise in project management, vendor negotiations, and customer service to craft unforgettable moments that resonate long after the event concludes. This is your chance to make a meaningful impact in a lively environment that values innovation, teamwork, and excellence.

Pay:

$15.00 - $29.80 per hour

Work Location:

In person