Administrative Assistant -Assistant Corporate Meeting/Event Planner

Administrative Assistant -Assistant Corporate Meeting/Event Planner Lyndhurst, NJ Job Details Temporary $19 - $20 an hour 1 day ago Qualifications Customer communication Sourcing Financial data reconciliation Presentation software Logistics management Event coordination Workflow management (operations management method) Event planning Data reporting Administrative experience Conflict management Managing event budgets Recruiting Order placement Interviewing Budgeting 1 year Travel scheduling Communication skills Entry level Client interaction via phone calls Full Job Description The Role The Assistant Event Planner role is responsible for supporting the Event Planners and helping to manage the day-to-day activities and logistics planning of all strategic meetings and congresses including advisory boards, speaker trainings, investigator meetings, national broadcasts and congress management. What You'll Do Support customer status calls by prepping agendas and taking status call notes, sending out agendas/notes before and after calls Exporting Cvent reports and saving them to the server, sending them to the customer as needed Cvent housing block management Speaker/HCP travel bookings, saving receipts to the server and uploading them to TP as needed AMEX report reconciliation including receipt and charge matching for each event Support the event planner in sourcing, preparing sourcing documents and compiling data Sending event calendar holds to registered attendees and maintaining customer inboxes Ordering event materials for live events (badges/table tents/signage, etc.) Monitor daily workload, quality, and adherence to SLAs Key Priorities Ability to assist and reconcile events independently with limited management oversite Super user event planner with all Cvent reporting and needs Assist and maintain department documentation, SOPs, operational workflows for all customers Recommended completion of Certified HMCC, Healthcare Meeting Compliance Certificate Program Requirements

• 1-2 years' experience working at a pharmaceutical/biotech or third-party agency to support HCP related events
• Assist in recruitment efforts for team as needed (i.e. screening & interviews), as well as training
• Strong customer service, conflict resolution, organizational and planning skills with attention to detail and accuracy
• Experience sourcing large and small meeting venues, event budget management, travel coordination, lodging (room blocks) and transportation
• Ability to work independently and successfully manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills, ability to lead customer status meetings, quarterly business reviews and pre/post conference meetings
• Confident in communicating both internally and externally with C-Suite and HCPs within the strategic meeting and congress environment
• Experience with event related technologies, including Cvent, and strong Excel and PowerPoint skills
• Self-starter with good judgement and integrity, highly motivated and dependable

Job Type:

Temporary Pay:

$19.00 - $20.00 per hour Application Question(s): Do you have previous experience with event planning? Ability to

Commute:

Lyndhurst, NJ 07071 (Required)

Work Location:

Hybrid remote in Lyndhurst, NJ 07071