Are you the person who loves making sure every detail is handled, every deadline is tracked, and nothing falls through the cracks? The Washington Society of CPAs (WSCPA) is looking for a Conference Operations Coordinator to own the behind-the-scenes details that make our conferences, education programs, and member events successful. This hybrid role (3 days in the office, 2 from home) is essential in ensuring the seamless execution of WSCPA conferences and events. If you love managing details, building relationships, and seeing events come to life, we want to hear from you! This is a role for someone who genuinely enjoys being organized. You like a good checklist. You follow up without being asked. You notice when something is missing. And when you're managing 30 moving pieces, you get satisfaction from knowing exactly where each one stands. You'll coordinate speakers, agreements, program materials, venues, communications, registration details, budgets, and onsite logistics. You'll work with staff, volunteers, speakers, sponsors, and vendors to keep programs moving from the first planning meeting through final follow-up. This is an operations-heavy role with live events as the payoff. If you enjoy creating order, keeping commitments, and seeing a complex project come together because you managed the details well, you may be exactly who we're looking for. This is a hybrid position with three days per week in our Bellevue office and two days remote to start. How You'll Contribute to Our Team

• Keep conferences on track from start to finish by managing timelines, deadlines, documentation, and follow-up throughout the planning process.
• Coordinate speakers and sessions by managing outreach, agreements, bios, materials, communications, and logistics while working with planning committees to build strong programs.
• Own the event details including venue coordination, contracts, catering, budgets, registration information, continuing education requirements, and the many logistical details that keep programs running smoothly.
• Stay ahead of the moving pieces by maintaining accurate event records, tracking outstanding items, anticipating upcoming deadlines, and following through until the work is complete.
• Build repeatable, reliable processes by maintaining timelines, procedures, checklists, and systems that make each program easier to execute successfully.
• Create opportunities for meaningful member connection by coordinating networking and engagement events that bring Washington's CPA community together.
• Lead onsite event coordination from registration and speaker support to catering, room setup, troubleshooting, and session flow.
• Deliver excellent service by communicating clearly and promptly with members, speakers, sponsors, vendors, volunteers, and colleagues.
• Partner with marketing to drive attendance by providing accurate, timely program information and coordinating event promotions and communications.

What You'll Bring to the Table You love details. You're someone who notices the missing attachment, catches the incorrect date, and remembers the follow-up that still needs to happen. You follow through. When you take responsibility for something, you keep track of it until it's finished. You're comfortable reminding others about deadlines and getting the information you need to move forward. You know how to organize complexity. Multiple speakers, deadlines, contracts, meetings, registrations, and vendors don't intimidate you. You enjoy creating a system that makes all those moving pieces manageable. You work well across teams. Conferences touch nearly every part of WSCPA. You'll work closely with members and volunteers as well as colleagues in education, membership, communications, technology, AV, and leadership. You build strong working relationships, communicate what others need to know, and keep people aligned as plans evolve. You enjoy working with people. You'll connect with members, speakers, volunteers, vendors, and colleagues across WSCPA. You're friendly and professional, communicate clearly, and enjoy building relationships that help everyone work well together. You can adjust when plans change. Events don't always go according to plan. You notice when something needs attention, communicate with your team, and help keep the details moving as plans evolve. You're proactive. You don't need someone to tell you every next step. You look ahead, identify what needs to happen, and take action. You're comfortable with technology. You can confidently work across Microsoft Office, databases, project management tools, and online platforms, and you're willing to learn new systems. And yes, you enjoy event day. But you understand that a great event is the result of weeks or months of careful preparation, documentation, communication, collaboration, and follow-through. Qualifications and Experience

• High school diploma or equivalency.
• One year of experience in organizing and coordinating conferences/similar functions with some experience in managing speakers, booking venues, and coordinating logistics.
• One to three years' experience in an administrative and/or customer service role.
• College coursework in liberal arts, office applications or related field a plus.
• Association or not-for-profit experience a plus.
• Strong customer service experience with the ability to interact professionally with members, vendors, sponsors, and other stakeholders.
• Excellent written and verbal communication skills and ability to handle inquiries, communicate event details clearly, and collaborate effectively with teams.
• Strong organizational skills with the ability to manage multiple tasks and deadlines with experience working independently and with teams to deliver high-quality outcomes.
• High proficiency in word processing and spreadsheet software, including Word, Excel and PowerPoint. Database experience helpful. Proficient in business writing, spelling, grammar and proofing. Employee Benefits

Meaningful Work:

Play a crucial role in supporting and advancing the CPA profession. Don't worry, you don't have to be a CPA to work here, most of us aren't!

Amazing Team:

Work with awesome coworkers in a supportive environment.

Comprehensive Health Coverage:

Medical, dental, vision, and life insurance to keep you and your family healthy.

• Enjoy flexibility in how you work. Our full-time workweek is 37.5 hours, with a hybrid schedule of three days in the office and two days from home. After 90 days, there may be opportunities for additional remote flexibility.

Financial Security:

401(k) plan with a 4% match to help you save for the future.

Generous Time Off:

Enjoy vacation, sick leave, personal days, holidays, and extended time off in December (dates vary). Plus, we close early before most major holidays to give you a head start on your celebrations.

Convenient Amenities:

Free parking with EV charging, an on-site gym, amenities center, restaurant, and cafe.

Strengths-Driven Team:

Collaborate in a culture that prioritizes and develops your strengths.

HOW TO APPLY

Apply and view the full job description and our Careers page at https://app.wscpa.org/careers. Please submit a COVER LETTER and RESUME in Microsoft Word or PDF format.

Note:

A cover letter is required to be considered. A real, live person reviews applications. Your cover letter should showcase why you want to be part of our team. Include "Conference Operations Coordinator" in the subject line . Only local candidates will be considered.

About Us:

WSCPA is a professional membership association serving CPAs throughout Washington since 1904. Our office is in Bellevue, Washington. We offer a hard-to-beat benefit package which includes a 37.5-hour work week, flexible scheduling, telecommuting and free parking. Employees are covered by medical, dental, vision, flexible spending account, long term disability, basic life insurance and an EAP. Employees are able to enroll in our organization's 401(k) plan, as well as our discretionary profit-sharing plan subject to eligibility and vesting. Employees also receive 18 days of PTO annually, and 11 paid holidays throughout the year. We are currently working hybrid; this position requires the ability to come into the office.

Equal Opportunity Employer:

Washington Society of CPAs is an Equal Opportunity Employer. We do not tolerate discrimination or harassment on any basis protected by applicable law.

Compensation :

This full-time, 37.5 hours per week position is an FLSA (Fair Labor Standards Act) Non-Exempt hourly position. The hiring wage rate is $27.00-$30.00 per hour DOE. The full wage range for this position is $25.27-$35.38 per hour. Ready to join a team that values your contribution and supports your professional growth? Apply today and advance your career with WSCPA!

Job Type:

Full-time Pay:

$25.27 - $35.38 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Vision insurance Application Question(s): Are you available for occasional evenings and extended shifts during conferences? Ability to

Commute:

Bellevue, WA 98005 (Required) Ability to

Relocate:

Bellevue, WA 98005: Relocate before starting work (Required)

Work Location:

Hybrid remote in Bellevue, WA 98005