Events Coordinator

The Events Coordinator will provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role acts as an information and communication manager within the organization. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort, and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routine inquiries. Collaborate with regional sales leads to improve customer experience and consistency across briefing centers. Work closely with project sponsors and cross-functional teams to plan and develop scope, goals, deliverables, required resources, work plan, budget, and timing for new executive briefing initiatives. Drive promotion of Executive Briefing programs to sales leadership and regional sales team. Coordinate with cross-functional team members to ensure project requirements, deadlines, and schedules are met. Establish and execute effective project communication plans. Measure program success using quantitative and qualitative data analysis and report outcomes to sales and executive leadership. Develop and run enablement sessions with the sales team to help new hires understand the value and benefit of these programs. Support program development in new markets and regions by driving experiments to test regional adoption. Proactively identify, flag, and mitigate program risks. Essential Skills Event planning Event coordination Project management Event management Administrative support Calendar management Data entry 5-7 years of experience Ability to ramp up on new tools quickly Strong collaboration skills Self-starter Additional Skills & Qualifications Background in events, sales, customer support, marketing, administrative, or customer-facing roles is beneficial. Strong verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills. Ability to work independently and manage time effectively. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. High school diploma or GED required. Work Environment The position is remote with a preference for candidates in the PST or MST time zones. The schedule is Monday through Friday with standard core hours of 40 hours per week. There may be potential travel twice a year. The contract is for 18 months, dependent on budget and performance, with equipment provided by the employer. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $28.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position.

Application Deadline This position is anticipated to close on Mar 31, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.