Executive Planning Manager EPM

The EPM serves as a senior planning professional responsible for managing the early stages of event planning and supporting the overall planning workflow at One Boss Hospitality. This role bridges the gap between sales and event execution by organizing the planning foundation for each event before it transitions to an Associate Planner. Working closely with the Chief Executive Officer, the Planning Manager supports the sales process, conducts early planning meetings, organizes event logistics, and ensures each event is properly structured before being handed off for final planning and execution. The Planning Manager also serves as the primary planner for Carnation Farms, one of the company's key venue partnerships, ensuring consistency and quality across events at that property. This role is essential to supporting the volume of events managed by One Boss Hospitality while maintaining a high level of organization, communication, and client experience. Core Responsibilities Planning Administration & Event Setup Manage the early planning stages of newly booked weddings and events. Conduct initial planning meetings with clients after contracts are signed. Build the foundational structure of the event including timelines, logistics, and planning milestones before transitioning to Associate planner. Ensure planning documentation is organized and complete prior to transitioning events to Associate Planners. Managing planner expectation, workflow and scheduling across multiple events through scheduling and checkpoints. Managing planner responsibilities for Carnation Farms Client Communication & Planning Coordination Introduce clients to the planning process following the sales phase. Guide couples and clients through the early planning stages and planning expectations. Respond to client communication and maintain consistent planning updates. Maintain accurate documentation within the company's planning systems and software. Carnation Farms Venue Planning Serve as the primary planner for events held at Carnation Farms. Manage planning timelines and coordination specific to this venue. Manage consistent planning standards for all events at the property. Collaborate with venue staff and vendors to support seamless event execution. Sales Support & Venue Tours Assist Sales with venue tours when needed. Planning Department Coordination Prepare events for transition to Associate Planners approximately three months before event date. Ensure vendor details, planning documentation, and event timelines are organized prior to handoff. Coordinate with Associate Planners to ensure smooth planning transitions. Support the development of efficient planning systems and workflows. Key Competencies & Skills Strong event planning and organizational skills Professional client communication and relationship management Ability to manage multiple events simultaneously Experience with planning software and event documentation systems Attention to detail and strong administrative abilities Ability to work independently while coordinating with leadership Impact on the Organization The Planning Manager plays a critical role in supporting the growth and operational efficiency of One Boss Hospitality. By managing early planning stages, supporting venue partnerships, and organizing the planning pipeline, this role allows senior leadership to focus on sales, partnerships, and strategic growth while maintaining a high standard of service for clients.

Pay:

$40,000.00 - $55,000.00 per year

Work Location:

Hybrid remote in Carnation, WA 98014