Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
UO
University of Rhode Island
Catering Coordinator
Entry-Level JobVerifiedNo experience needed
Career Insights for Event Planner
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Rhode Island data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Event Planner coordinates promotional sales events, professional meetings and family events. Works with clients, develops event plans and budgets, finds appropriate sites, contracts for services and supplies, coordinates with on-site staff, oversees finances and assists during an event.
$55,109 / year median in Rhode Island
+8% projected growth
Job Description
Catering Coordinator Posting Number:
SF02192Position Type:
Professional Staff Union:
PSA/NEA -Professional Staff Assoc Pay Grade Level:
Grade Level:
9Pay Grade Range:
Anticipated Hiring Salary Range:
$55,000 - $60,000Department:
Dining Catering Operations Campus Location:
Kingston Job Description Summary:
The search will remain open until the position has been filled. First consideration will be given to applications received by August 28, 2026. Applications received after August 28, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. ________________________________________________________________________________________________________About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. ________________________________________________________________________________________________________POSITION SUMMARY
Provide administrative, operational, fiscal, and customer service support for URI Dining Catering and Events. Serve as the day-to-day primary coordinator for event administration, client communications, billing, event documentation, scheduling, and logistical support for catering operations. Support the General Manager, Catering and Events, in all unit efforts as needed. Assist with sales activities, event logistics, financial administration, customer service, marketing initiatives, and operational coordination.Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES
Serve as the primary point of contact for routine catering inquiries and event requests. Receive, review, process, and maintain catering orders utilizing designated event management and catering software systems. Assist clients in identifying event needs, menu selections, service requirements, room setups, equipment needs, and logistical details. Prepare event documentation, banquet event orders, invoices, contracts, estimates, and related operational reports. Coordinate communication among clients, culinary staff, operations staff, facilities personnel, vendors, and University departments to ensure successful event execution. Maintain event calendars, staffing schedules, production schedules, delivery schedules, and operational timelines. Assist the General Manager in planning and coordinating conferences, donor events, commencement activities, VIP functions, and special events as needed. Assist with event setup verification, event execution, and post-event follow-up activities. Maintain customer records, sales data, historical event information, and operational files. Process invoices, deposits, billing documents, journal entries, and other financial records while assisting with budget tracking, sales reporting, revenue monitoring, and operational performance reporting. Compile and prepare reports related to sales, customer satisfaction, event activity, labor utilization, and financial performance. Assist with recruiting, onboarding, training, scheduling, and supervising student employees assigned to catering operations. Ensure compliance with University policies, food safety regulations, risk management procedures, and departmental operating standards. Work collaboratively with all University departments to support operational success. Perform other duties as assigned.LICENSES, TOOLS AND EQUIPMENT
Personal computers, catering management software, event management software, point-of-sale systems, CBORD/Food Service Suite, EMS, Microsoft Office applications, financial management systems, database software, and related technology is preferred.Must possess and maintain:
- Rhode Island Food Safety Manager Certification
- TIPS or equivalent Responsible Alcohol Service Certification