Job Summary

• Why you'll love this position The Director of Trauma Services (DOTS) Lead Administrative Assistant will support a team tasked to promote trauma informed approaches, manage and expand the Critical Incident Stress Management (CISM) Peer Network for Department of Mental Health (DMH) workforce and implement workforce trauma and wellness initiatives to support DMH employees of Division of Developmental Disabilities (DD) and Division of Behavioral Health (DBH) state operated hospitals, programs and regional offices.

Working hours are Monday through Friday; 8:00 a.m.

• 5:00 p.m. The base salary offered for this position is up to $53,322.00 annually, commensurate with education and experience. If the selected candidate is eligible for a pay differential, such as retention pay, the total salary may exceed what is listed in this posting.
  Responsibilities
• What you'll do Job Duties Provide high-level administrative support and assistance to the Director of Trauma Services and other assigned staff.

Serve as logistics coordinator for initiatives, trainings, meetings, and events. Assist with initiative tracking, data management, project dashboards, along with purchasing and invoicing. Perform clerical and administrative tasks including calendar management, proofreading, drafting letters, memos, expense reports, and other documents for staff. Arrange travel and accommodation(s) for staff. Schedule and attend meetings (as needed), note-taking and minutes, creating agendas, and coordinating all meeting logistics (food, materials, speakers, travel, etc.). Receive incoming communication on behalf of staff, review contents, determine importance and summarize and/or distribute contents, as appropriate. Provide phone coverage for the Director and staff, as needed. Provide support to the Department Director's Office, as needed. Perform office tasks including record maintenance and ordering of IT equipment, supplies, and office equipment/furniture. Some travel may be required. Perform other related duties as assigned. Qualifications

• All you need for success Required Skills Communication skills
• Strong interpersonal skills, exceptional customer service, excellent verbal and written communication and effective problem-solving skills. High levels of motivation, initiative, and resourcefulness. Ability to function well in a fast-paced and at times stressful environment. Time management skills
• Ability to work independently, setting priorities, managing workloads, proven ability to meet deadlines. Organizational skills
• Excellent organization and attention to detail, ability to support distributed team members in person or virtually who are regionally-based throughout the state and working hybrid schedules. Cooperate with diverse teams
• Work cooperatively with diverse workforce from all levels of organization with respect, compassion, fairness and ability to find common ground. Technology skills
• Extensive knowledge of office administration, clerical procedures and recordkeeping systems. Proficient with Microsoft Office Suite with the ability to learn new or updated software. Ability to create promotional flyers, newsletters and update webpages. Must be able to learn ADA document compliance. Travel to facilities/locations
• 10% annual travel may be required for in-person meetings, trainings and events.

Ability to move light objects weighing less than 30 lbs short distances. Education & Eligibility Requirements / Preferences High school diploma required, Associate's degree from an accredited university or college strongly preferred. Five or more years of professional experience as a Lead Administrative Support Assistant also required. Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant. Job Details

• More reasons to love this position The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.

Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. Contact Details

• If you have questions or require any accommodations to participate in the application or interview process please contact: hrmail@dmh.

mo.gov The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.