Position Summary The Payroll & Benefits Administrator reports to the Human Resources Manager and is responsible for the accurate, timely, and compliant administration of payroll and employee benefit programs.

This position serves as Summit Aviation s primary payroll administrator, preparing, auditing, reconciling, and processing bi-weekly payroll through ADP Workforce Now while ensuring compliance with applicable federal, state, and local regulations. The role also administers employee benefit programs, supports Human Resources initiatives, and provides exceptional service to employees and management.

Success in this position requires exceptional attention to detail, analytical thinking, sound judgment, strong organizational skills, and the ability to manage multiple priorities while maintaining strict confidentiality. Key Responsibilities Prepare, audit, reconcile, and process accurate bi-weekly payroll using ADP Workforce Now. Review payroll data, including hours worked, overtime, PTO, commissions, bonuses, shift differentials, deductions, garnishments, taxes, and benefit deductions before payroll submission. Audit employee timecards and collaborate with supervisors to resolve discrepancies before payroll processing. Balance payroll registers and reconcile payroll reports each pay period to ensure accuracy. Process off-cycle payrolls, retroactive adjustments, manual checks, final paychecks, and payroll corrections. Maintain payroll records and supporting documentation in accordance with company policy and legal requirements. Ensure compliance with the Fair Labor Standards Act (FLSA), wage and hour laws, payroll tax regulations, garnishment requirements, and other applicable employment laws. Generate payroll reports and assist with internal and external audits, including year-end payroll activities. Administer employee benefit programs, including medical, dental, vision, life insurance, disability, FSA/HSA, COBRA, and 401(k). Process benefit enrollments, qualifying life events, terminations, and annual Open Enrollment. Respond to employee benefit questions and work closely with vendors and third-party administrators. Coordinate payroll-related onboarding activities, including new-hire setup, direct deposit, tax forms, and benefit enrollment. Process employee status changes, including promotions, transfers, compensation changes, and separations. Coordinate payroll and benefit impacts related to leaves of absence, including FMLA and paid leave programs. Maintain confidential personnel files and HR records. Assist with recruiting, background checks, orientation, and other HR initiatives as needed. Provide outstanding customer service while maintaining professionalism and confidentiality. Perform other duties and special projects as assigned.