Payroll & Benefits Specialist Ashley House NW

• 4.1 Federal Way, WA Job Details Full-time $32.26
• $43.

83 an hour 1 day ago Benefits Wellness program Paid jury duty 403(b) matching Paid holidays Disability insurance Health insurance Dental insurance Paid time off Parental leave Vision insurance 403(b) Professional development assistance Flexible schedule Bereavement leave Life insurance Retirement plan Qualifications Internal controls Bachelor of Science Filing Driver's License Bachelor's degree Associate's degree Time & attendance systems Accounting Full Job Description Payroll & Benefits Specialist Ashley House Northwest

• Federal Way, WA (On-Site) Ashley House NW provides 24/7 care to medically fragile children, teens, and young adults across Washington State — including five South Sound pediatric homes, a young adult home, a pediatric SNF in Shoreline, and pediatric group homes in Woodinville and Spokane.

We're seeking a Payroll & Benefits Specialist who thrives in complexity, works with precision, and brings calm professionalism to a high-accountability environment. This role is on-site at our Federal Way Administrative Office and reports directly to the Controller. What You'll Do Payroll Administration Process bi-weekly payroll for multi-site operations Audit timecards (differentials, overtime, holidays, union considerations) Ensure supervisor approvals are complete and accurate Maintain wage garnishments, child support orders, and benefit deductions Transfer timekeeping data (NOVAtime preferred) into payroll module Post payroll to MIP/Abila accounting system Process ACH/direct deposit and manual checks as needed Prepare payroll accruals and journal entries Balance payroll general ledger accounts and resolve discrepancies Prepare payroll-related payables (union, Colonial, etc.) Respond to employee payroll inquiries professionally and clearly Generate reports (union dues, tax reporting, benefit hours, wage accruals) Prepare tax deposits and related journal entries Support wage analysis reporting for leadership as needed Benefits Administration Manage reporting and reconciliation for Vanguard 403(b) Prepare and submit retirement plan reports Prepare Sound Health & Wellness reports and verify employee deductions Coordinate with third-party administrators on benefit changes Reconcile benefit balances and ensure accurate withholdings Tax & Compliance Support Assist with quarterly returns (L&I, ESD, PFML) Assist Controller with 941 reconciliation Ensure adherence to wage and hour laws, union contract, and internal policy Monitor payroll and HR SOP compliance Support internal and external audits Administrative & Reporting Support Maintain payroll files and documentation (organized, audit-ready) Complete monthly BLS census reporting Develop ad hoc reports as requested Support Senior Accountant as needed What You Bring AA/AS in Accounting required; BA/BS preferred (Relevant experience may substitute for education) Minimum 5 years accounting experience Minimum 3 years direct payroll processing experience Experience with union payroll preferred Experience with NOVAtime and/or MIP-Abila strongly preferred Advanced Excel proficiency Strong understanding of payroll tax processes and internal controls Exceptional organization, communication, confidentiality, and follow-through Additional Requirements (Healthcare Regulatory Standards) Ability to pass Washington State background checks and FBI fingerprinting Annual driver's abstract (required for all agency staff) Compliance with agency health screening requirements, including current Flu, Tdap, COVID-19 vaccination and TB testing per licensing standards

Benefits Pay Range:

$32.26

• 43.83 per hour Comprehensive Health Coverage
• Medical, Dental, and Vision Insurance Life & Disability Insurance
• Peace of mind for you and your family Health Reimbursement Account (HRA) & Wellness Program
• Stay healthy and supported Paid Time Off
• PTO, Extended Illness Time (EIT), and Paid Holidays Paid Bereavement Leave
• Time to care for yourself and loved ones Retirement Plan with Matching 403(b)
• Invest in your future View the full job description on our

Career Page:

https://ah-nw.org/employment Why Join Us? Because the quiet work you do behind the scenes becomes the loudest kind of impact. It's the steady scaffolding that allows medically fragile children to grow, learn, play, and simply be kids. Ashley House recognizes being a part of the medical community, we have responsibilities to advocate and provide the best care by overcoming existing historic, institutional, and systematic barriers. We are committed to advancing equity and fostering a diverse and inclusive community, organization, and culture.

Job Type:

Full-time Pay:

$32.26

• $43.

83 per hour Expected hours: 40.0 per week

Benefits:

403(b) Dental insurance Flexible schedule Health insurance Life insurance Paid jury duty Paid time off Parental leave Professional development assistance Retirement plan Vision insurance Application Question(s): This position requires compliance with agency health standards, including COVID-19, Flu, and Tdap vaccinations, as well as TB testing. Are you able to provide documentation or complete these requirements prior to hire? What interests you most about this Payroll & Benefits Specialist role at Ashley House Northwest? Do you have experience using ADP? Are you able to work on-site full-time at our Federal Way, WA, Administrative Office?

Education:

Associate (Preferred)

Experience:

Payroll:

3 years (Required)

License/Certification:

Driver's License (Required)

Work Location:

In person