Executive Assistant Opportunity- Competitive Pay & Comprehensive Benefits Roessel Joy Boston, MA Job Details Full-time $90,000 - $110,000 a year 5 hours ago Benefits Dental insurance 401(k) Parental leave Retirement plan Qualifications Computer operation Google Workspace Confidential information handling Microsoft Outlook Phone communication Computer literacy Spreadsheets Executive administrative support English Research Customer engagement Data entry Telephone systems Multi-line phone systems Clerical experience Office management Technical Proficiency Editing Office phone management Full Job Description Job Summary We are seeking a proactive and highly organized Executive Assistant to join our dynamic team. In this position, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. Your energetic approach and exceptional organizational skills will help elevate our office environment, enabling leadership to focus on strategic initiatives while you manage essential tasks with precision and professionalism. This position offers an exciting opportunity to contribute to a fast-paced, growth-oriented organization where your skills will make a meaningful impact. Duties Manage complex calendars and schedule appointments, meetings, and travel arrangements for executive team members Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace productivity software Coordinate office operations including filing, data entry, bookkeeping, and maintaining office supplies inventory Serve as the front desk receptionist, greeting visitors and clients while providing exceptional customer service and phone etiquette Assist with client communication by responding promptly to inquiries via email or phone, ensuring positive engagement Support special projects by organizing files, conducting research, and managing deadlines efficiently Requirements Proven experience in office management or administrative support roles with at least one year of clerical experience Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional communication skills in both English and bilingual capabilities (preferred) for diverse client interactions Familiarity with QuickBooks for bookkeeping tasks and basic financial record keeping is a plus! Experience managing calendars, scheduling appointments, and handling multi-line phone systems with professionalism Demonstrated ability to handle confidential information discreetly while maintaining high attention to detail Technical proficiency in office equipment such as printers, scanners, and phone systems; experience as a medical or dental receptionist is advantageous Strong typing speed for efficient document processing along with proofreading skills to ensure accuracy in all communications Customer service orientation combined with excellent phone etiquette and client communication skills Ability to adapt quickly to changing priorities while maintaining productivity software fluency and time management skills Join us as an Executive Assistant where your energy fuels our success! Your dedication to organization and communication excellence will be instrumental in supporting our leadership team's vision. We value proactive professionals eager to thrive in a collaborative environment that recognizes your contributions every step of the way. #RJADM45

Pay:

$90,000.00 - $110,000.00 per year

Benefits:

401(k) Dental insurance Parental leave Retirement plan

Work Location:

In person