An Equal Opportunity Representative or Officer monitors and evaluates compliance with equal opportunity laws, guidelines, and policies to ensure that employment practices and contracting arrangements give equal opportunity without regard to race, religion, color, national origin, sex, age, or disability.
THIS POSITION IS FOR CURRENT ACTIVE CITY OF DETROIT
EMPLOYEES.... to include
ARPA & ADMINISTRATIVE SPECIAL SERVICE STAFF EMPLOYEES
~ Executive Assistant - Office of Disability Affairs (ODA) (Promotional Opportunity) The Executive Assistant provides high-level administrative and operational support to the ODA Director while delivering excellent customer service to residents, visitors, and stakeholders. Key responsibilities include managing calendars, coordinating meetings and public engagements, and preparing agendas, briefing materials, presentations, and reports to support efficient daily operations. The role serves as a central point for constituent inquiries and accessibility feedback, ensuring all concerns are handled with professionalism, empathy, and timely follow-through. The Executive Assistant also provides front-desk support by greeting visitors, answering calls, and offering courteous and informed assistance to ensure a positive experience for all who interact with the Office. Schedule meetings and maintain the executive's calendar; ensure the executive is informed of upcoming appointments and confirm meetings with all participants. Answer and screen telephone calls and visitors, handling most inquiries directly and referring others to the appropriate staff member. Facilitate communication between the Mayor's Office, the executive and administrative staff, departmental personnel, department heads, and external agencies. Notify the executive of important matters, messages, or emergency situations that require immediate attention. Review incoming mail and route it to the appropriate staff with memo of instructions; alert the executive to mail requiring urgent attention and independently handle routine matters. Prepare routine, non-technical correspondence for the executive's review and apprise the executive of significant matters referred to other staff for disposition. Gather and organize information in advance of meetings for the executive's review and transcribe and compile meeting notes for future reference. Ensure that documents submitted by management staff are properly formatted prior to forwarding them to the executive for approval. Organize and maintain the executive's files, including confidential records and documents. Support department managers, department directors, or related management staff. Prepare standard and custom reports as required. Greet visitors, respond to inquiries or direct them to the appropriate staff member in accordance with their needs. Coordinate conferences, meetings, or special events, and arrange travel accommodations for departmental personnel. Maintain scheduling systems and event calendars. Locate, compile, and assemble documents and materials for briefings and conferences. Serve as a liaison between management and staff by conveying information, clarifying work instructions, and following up on assignments. Prepare simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with established formats. Develop materials for supervisor's use in public speaking engagements. Maintain information and documentation needed for budget purposes. Perform special projects and other related duties as assigned. Additional duties include preparing newsletters, email updates, public information materials, and other accessible communications, while maintaining organized documentation and workflows. The Executive Assistant supports community outreach and engagement efforts, including coordination of major ODA events such as the Annual Anniversary Reception, Disability Pride Celebration, and Disability Art Showcase. Responsibilities include event scheduling, logistics, stakeholder communication, outreach activities, and on-site support. The role may also assist with disability policy research, data collection, and program activities that promote accessibility, inclusion, and full community participation for Detroit residents with disabilities. Qualifications (required): High school diploma or G.E.D. Executive Administrative Assistant II - Three (3) years of experience in administrative support work. Qualifications (preferred): Associate's degree in secretarial science or business administration.
Evaluation Plan Interview:
70%
Evaluation of Training, Experience & Personal Qualifications:
