Relief Scheduler / HR Assistant

Relief Scheduler / HR Assistant Mobile, AL Job Details 13 hours ago Qualifications Collaborate with healthcare professionals Employee onboarding Phone communication Staff scheduling Filing HR legal compliance Employment & labor law English Mid-level Administrative experience High school diploma or GED Personnel records management Data management HRIS Clerical experience Productivity software Onboarding process management 2 years Time & attendance systems Communication skills Technical Proficiency Payroll processing

Full Job Description Requirements and Qualifications:

Must be a High School graduate; a college degree preferred. Must have two (2) years' experience working as a Human Resources Assistant and Payroll Specialist. Must be able to multi-task. Must have adequate knowledge of Microsoft Office. Must possess good written and verbal communication skills. Must be able to read, write and understand English. Must be able to perform related duties/tasks with a minimum of supervision or direction. Must have a basic knowledge of State and Federal regulations and guidelines governing Human Resources and Payroll.

Core Competencies:

Leadership:

Emotional stability to deal effectively with stress created by personnel concerns, disabilities and the aging process, organizational change, and working cooperatively as part of the health care team.

Communication:

A positive influence to promote and direct a wellness environment where-in staff choose to be motivated, engaged and happy. Respond to established protocol in emergency situations threatening the safety of staff and Elderly Residents at the Home. This includes the ability to assist with a possible evacuation. Display compassion, kindness and respect toward everyone who lives, works or visits at the Home. Communicate effectively in English and tap available resources for personnel where English is a second languages.

Analytical and Critical Thinking:

Ability to balance critical thinking skills with initiative and a collaborative spirit. Technical competencies : Proficient in essential software programs, including payroll programs and data management report tools. The ability to use basic office equipment appropriately.

Essential Functions:

Manuals, Policies/Procedures and Mission Integration materials for the Little Sisters are located in the Human Resources Department. A personal copy of current Employee Handbook, the Home's Supplement and Benefit Guide are provided at time of hire. Demonstrates the core values of the Little Sisters of the Poor in a respectful, welcome, and spirit of helpfulness toward the Home's employees in their Human Resources and payroll needs, striving at all times to help them succeed in their various roles in the mission of St. Jeanne Jugan here at Holy Family Residence. Responsible to understand, follow, and enforce all Little Sisters of the Poor policies, including the Employee Handbook, Comprehensive Benefits Manual and policies in Paycor in relation to Scheduling. Assist in preparation of payroll for processing and coordinate all corresponding paperwork for payroll; Responsible that payroll processing and pay practices are completed with accuracy, incorporating good stewardship principles and according to wage and hour compliance; Assist Coordinate with lay and Sister supervisors to monitor and adjust errors in the bi-weekly time and attendance system. Responsible to notify Supervisor and HR Director when an employee is approaching unacceptable attendance/tardiness levels. Monitor all overtime and notify HR Director of unapproved overtime. Assist in New Hire Orientation and obtaining required new hire paperwork as needed. Responsible for various clerical duties, including filing and upkeep of the personnel folders and assisting the Human Resources Director when needed. Assure strict confidentiality of all information (including health) associated with the Human Resources department as well as that of all elderly residents, Little Sisters of the Poor and volunteer associates. Attends Home's staff development programs as required. Accurately maintain the Home's CNA and Nursing Master Schedules within the HRIS, ensuring State-mandated minimum staffing requirements are achieved. Coordinate with individual nursing community, lay, and Sister supervisors to ensure employee skill level and assignments represent an effective match. Be on call at specified times during the work week, as determined by the Home, to assure appropriate staffing levels while using good judgment as to avoid any unnecessary overtime. Accurately record and report worked time via the employee time clock, and submit any recorded worked time hours at the end of each pay period for any work approved and performed off the Home's premises to Human Resources and/or payroll. Use a Home cell phone to receive or make calls regarding scheduling. This phone is not permitted for personal use. Notify lay and Sister supervisors of staffing shortages on a timely basis and coordinate coverage if warranted. Work in collaboration with the Home's Director of Nursing and Nursing Administration staff to ensure appropriate coverage is scheduled for the Home. Make rounds on the floors at change of shifts (when on duty) to ensure staff have arrived and to build rapport with Staff. Demonstrate flexibility to meet the needs of the Human Resources Department and the Home. Perform any other duties necessary to fulfill the primary duties and responsibilities of the position, as well as those assigned by the Supervisor, Administrator, or Mother Superior. Supervisory Responsibility The Human Resources Assistant does not supervise any other employees. Hiring and termination decisions that concern employees are not considered the responsibility of the Human Resources Assistant. Hiring/termination of positions that directly interact with this position will take place with the Administrator, Mother Superior and the Human Resources Manager. Work Environment and Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers/printers, phones, photocopiers, filing cabinets and fax machines. The noise level is quiet to moderate. While performing the responsibilities of the Human Resources Assistant's job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Human Resources Assistant.