Human Resources Coordinator

Human Resources Coordinator- Onsite at Scottsdale, AZ office Purpose The Human Resources Coordinator supports the Human Resource department and partners closely with the Director of Human Resources by coordinating day‑to‑day HR operations across the employee lifecycle. This role ensures accurate HR records, smooth onboarding/offboarding, benefits and leave coordination, HRIS data integrity, compliance support, and positive employee experience. The ideal candidate is detail‑oriented, service‑minded, and comfortable handling confidential information with professionalism. Responsibilities The responsibilities for this position include: Coordinate Human Resources functions including but not limited to recruiting logistics such as job postings, interview scheduling, candidate communication, and pre-employment screening procedures. Assist with day‑to‑day local office operations, including facilities management, supply inventory, and ensuring a safe, organized, and efficient working environment. Ensure effective hiring and onboarding of employees emphasizing policy administration, benefits enrollment and ongoing support acclimating new individuals to the organization. Maintain HRIS (ADP) and HR intranet systems (SharePoint, Teams, Auto Task. Etc.) to ensure data quality and timely updates. Assist in maintaining organization compliance with federal, state, and local legislation pertaining to all personnel matters. Work directly with department managers to assist them in carrying out their responsibilities on HR-related matters. Assist and participate in staff development, performance management, and rewards and recognition. Assist in coordination of FMLA and other related leaves of absence. Ensure managers accurately follow the progressive disciplinary action policy and all necessary and documented accordingly. Champion the Personnel Action Form (PAF) process for all employee changes including but not limited to requests regarding promotions, title changes, status changes, supervisor changes, and job offers. Supports offboarding processes to include all termination communications necessary both internally and externally. Maintain accurate, confidential personnel files and compliance postings. Support I‑9 and E‑Verify compliance; assist with periodic audits. Help draft, update, and communicate HR policies and the employee handbook. Lead the Site Leader Team and assist with employee engagement initiatives (surveys, recognition, events, and miscellaneous activities). Receive and sort mail and deliveries, and maintain shipments through UPS or FED EX - print labels, schedule pickup, etc. Assists employees regarding general questions and directs them to the appropriate resource for answers. Competencies and Qualities Communication Clear written and verbal communication skills; customer‑service orientation. Organization Possesses a high attention to detail. Able to organize and manage time and tasks in a manner that maximizes personal effectiveness and ensures work is accomplished in accordance with established priorities. Meticulous record keeping Able to effectively prioritize tasks and initiatives. Capable of tracking down information across the organization as needed to maintain accurate reporting. Teamwork A positive, initiative-taking attitude, able to adapt to new requirements and maintain the flexibility to collaborate with a dispersed team. Strong organizational, presentation, and employee service skills Develops trust with others and inspires a commitment to achieving team goals. approachable, responsive, and professional with employees and candidates. Partners well with department managers. Maintains confidentiality and manages sensitive topics appropriately. Education, Experience, and Certifications Required Associate's or bachelor's degree in HR, Business, or related field 1-3 years of HR, recruiting coordination, or office administration experience Proficiency with HRIS and/or ATS platforms (e.g., UKG, ADP, Paycom, Workday, Greenhouse, Lever) and MS Office/Google Workspace as well as Microsoft O365/Copilot platforms Valid driver's license Preferred PHR, aPHR, or SHRM‑CP (or in progress). 24/7 business operation experience; familiarity with I‑9/E‑Verify and basic HR compliance. Supervisory Responsibility This position has no direct supervisory responsibilities. Work Environment Required on-site work M-F in a climate-controlled office space. Travel Occasional travel to Greenville, SC and Fort Wayne, IN to build relationships with fellow employees. Physical Demands Candidate should be able to lift twenty-five pounds. Sitting for long periods of time and may occasionally require bending, lifting, and driving. Position Type/Expected Hours This is a full-time position working 8am-5pm MT. Other Duties Please note this job description does not cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.