Human Resources Technician

JOB To establish a list of eligible candidates that will be used to fill an anticipated vacancy for the duration of the list, up to one year. The anticipated vacancy will be a 12 month, part-time (7 hours/day) position located in the Personnel Department at the District Office in Simi Valley.

APPLICATION DEADLINE

Completed applications must be submitted no later than 11:59 p.m. on May 25, 2026. Late applications will not be accepted.

TESTING PROCESS

A) Training and Experience (T&E) Evaluation = Qualifying (pass/fail) B) Multiple Choice Test = 40% weighting on final score Tentatively scheduled for the week of June 8, 2026C) Structured Interview and Performance Exercise = 60% weighting on final score Tentatively Scheduled for the week of June 15, 2026Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those applicants who meet the minimum qualifications will have their application materials reviewed by a screening committee that will evaluate the training and experience of each applicant as it relates to the areas assessed in the supplemental questions. Those with the highest scores on the T&E will be invited to the multiple choice exam. Those with the highest scores on the multiple choice exam will be invited to the structured interview. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

The information included in the Work Experience section of the application will determine whether applicants meet minimum qualifications. Please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Purpose StatementUnder the general supervision of designated supervisor, performs a variety of complex technical duties pertaining to the administration of the District's human resources functions. Depending upon the assignment, the incumbent in the classification will serve as the functional lead for the attendance management system, substitute desk, and will be responsible for administering the pre-employment process of new hires. Ensures compliance with district, local, state, and federal laws, rules, regulations, policies, procedures, and collective bargaining agreements. Provides work direction and on-the-job training to department staff. Incumbents may be assigned duties in support of both certificated and classified human resources functions.

Distinguishing Characteristics:

The Human Resources Assistant II performs a variety of clerical and technical duties in support of human resources activities and transactions. The Human Resources Technician independently performs complex technical and office administrative work, and may assist higher-level administrative staff with advanced assignments. The Human Resources Specialist has developed expertise in one or more specific human resources disciplines, including but not limited to, recruitment and selection, credential processing for certificated personnel, staffing and other complex employment processing. The HR Representative, HR Systems & Information is a senior level position requiring specialized knowledge of position control, and post-hire transactions. The HR Representative, Planning & Recruitment is a senior level position, specializing in certificated recruitment. The Human Resources Analyst is a senior level position, requiring specialized knowledge in recruitment and examination as well as classification and compensation.

EXAMPLE OF DUTIES

Essential FunctionsPersonnel Services/General Administrative Support

• Receives and responds to oral and written requests for information of a specialized or private nature, using discretion and judgment in explaining regulations and procedures.
• Provides information, assistance, and training to district employees pertaining to technical matters related to human resources.
• Inputs employee transactions to the Attendance/Absence Management System and the district HRIS system.
• Prepares and maintains employee records and files and processes employee evaluations.
• Compiles reports for federal, local and private agencies. Processes employment verification requests and assists with unemployment claims.
• May attend job fairs and represents the department at workshops, conferences, and meetings as assigned.
• May provide training, guidance, and work direction to other staff.

Processing New Employees

• Schedules, prepares, and conducts new employee orientations and presentations; develops and implements improvements to the new employee orientation process.
• Reviews new employee records for completeness and compliance with applicable laws.
• Inputs employment data into appropriate computer database system to process routine employment transactions; completes necessary forms to process personnel assignment transactions for permanent positions and substitute assignments.
• Creates, inputs, and maintains a variety of personnel-related records, files, and data utilizes integrated record-keeping systems, computerized databases, and manual records; develops and implements methods to track and report data.
• Processes new personnel information, follow-ups on and provides information to new employees regarding fingerprints, TB Tests, and other pre-employment matters.

Substitute Employee Placement

• Administers substitute teacher and classified allocations by utilizing a substitute management system.
• Updates the system to assure adequate inventory and directories of substitutes.
• Maximizes the substitute pool by subject area and grade level, by coordinating the recruitment, hiring, and processing and performance management of substitutes.
• Expands the system to encompass other classifications and attendance.
• Calls for available eligible substitutes; ensures that individuals on substitute eligibility lists have appropriate active credentials, permits and/or certifications and engages in necessary verbal or written correspondence to provide notice; provides appropriate notification to all involved parties of substitute assignment placement.
• Oversees and participates in the preparation and distribution of Notice of Intent and Notice of Re-elections of certificated staff. Receives and assesses college transcripts to determine salary range placement. Prepares special reports on re-elections for approval.
• Maintains continuous oversight of candidate files, including transcripts and other documents required by each credential program.

Other Functions

• Performs other duties as assigned that support the overall objective of the position.

SUPPLEMENTAL INFORMATION

Job Requirements:

Skills, Knowledge, and AbilitiesSkills to:

• Operate standard office equipment, including a computer and assigned software
• Accurately enter electronic data and information at a speed necessary for successful job performance

Knowledge of:

• Practices, terminology, and procedures used in human resources administration
• State and federal laws, codes, and regulations concerning human resources and personnel administration
• State credential requirements and procedures for substitute teachers
• Modern office procedures and record-keeping techniques
• District organization, operations, policies and objectives
• District collective bargaining agreements and Personnel Commission rules
• Principles of business letter writing and report preparation
• Principles of English grammar, spelling, and composition
• Customer service and public relations methods and techniquesAbility to:
• Perform a variety of technical duties in support of human resources functions
• Provide information, assistance, and training
• Learn and apply laws, rules, regulations, policies, and procedures
• Exercise good judgment and maintain confidentiality
• Compose correspondence and written materials independently
• Establish and maintain a variety of files and records
• Analyze situations and adopt effective courses of action
• Collaborate with others to carry out work
• Communicate effectively and concisely, both orally and in writing
• Work independently with little direction
• Maintain a work pace appropriate to the position
• Use initiative and sound judgment within established guidelinesWorking EnvironmentWork is performed in an indoor environment where minimal safety considerations exist.

Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request. Equal Employment Opportunity StatementThe Simi Valley Unified School District is committed to providing equal opportunity for all applicants for employment. The application, examination, and selection process shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.